Studio Operations Executive

JCIL Art Group; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A dynamic creative business in Kuala Lumpur is seeking an Operations & Coordination Executive to lead operational tasks across four outlets. The ideal candidate will have a minimum of three years’ experience in business operations, demonstrating resourcefulness and excellent coordination skills. You will manage purchasing, stock inventory, and office administration while collaborating closely with a creative team. This role offers a supportive work environment focused on growth and efficiency, valued significantly for contributing to the company’s success.

Benefits

Supportive team culture

Opportunities for growth

High impact on company decisions

Qualifications

• Minimum 3 years of experience in Business Operations or Coordination.
• Proven track record of resourcefulness and budgeting.
• Genuine desire to learn new skills in marketing coordination and inventory systems.

Responsibilities

• Manage daily tasks for four outlets from the head office.
• Oversee purchasing and inventory management for all stock.
• Coordinate internal communication and meetings.

Skills

Resourcefulness

Excellent coordination

Budget management

Organizational skills

Attention to detail

Microsoft Excel proficiency

Tools

Standard office software

Job description

Yellow Easel and Art & Bonding is a creative and fast‑growing business operating four outlets across Klang Valley. We are not a big corporate firm and are looking for a highly resourceful and hands‑on Operations & Coordination Executive to be the operational backbone of our business.

1. Who We Are Looking For

We need a team member who hates waste, loves finding efficient solutions, enjoys working with a small, dynamic team, is an excellent coordinator, thrives on learning, and can manage a broad range of responsibilities.

2. Key Responsibilities (You Will Be Coordinating)

This role requires a dedicated and accountable individual who can manage essential daily tasks for all four outlets from the head office.

A. Purchasing, Stock & Inventory Management (Resourcefulness Focus)

• Primary responsibility for all non‑art general purchasing (office supplies, cleaning materials, etc.) ensuring costs are minimal and necessary.
• Manage inventory of all art materials and stock for all four outlets.
• Monitor stock levels, plan bulk ordering for cost savings, and coordinate delivery/distribution efficiently.
• Maintain accurate records of all incoming and outgoing inventory and asset usage.

B. Coordination & Administration (Reachable & Reliable)

• Manage office administration, documentation, and filing systems (physical and digital).
• Coordinate internal communication, meetings, and schedules between management and outlet managers/staff.
• Act as primary point of contact for key external vendors (maintenance, utilities, cleaning services).
• Handle basic HR duties like leave tracking and documentation support.

C. Marketing Support

• Coordinate with external/internal marketing team for the creation and distribution of promotional materials to all four outlets.
• Assist in collecting content (photos, feedback) from outlets for social media use.
• Manage basic digital asset filing and organization.

3. Requirements & Traits

• Minimum 3 years of experience in Business Operations, Coordination, or Senior Administration role, preferably within an SME, Retail, or F&B multi‑site environment.
• Proven track record of resourcefulness and budgeting—comfortable working to strict budgets and finding creative ways to save money.
• Loves to learn – genuine desire to learn new skills (marketing coordination, specific inventory systems, etc.).
• Excellent organizational skills and strong attention to detail.
• Proficiency in Microsoft Excel (for inventory tracking and budgeting) and standard office software.

4. Why Join Art & Bonding / Yellow Easel?

• Be the operational core of a growing, creative, and wellness‑focused business.
• High Impact – your decisions on cost and efficiency will directly affect the company's profitability and growth.
• Growth – enjoy a non‑corporate, learning‑focused environment where initiative and new ideas are highly valued.
• Culture & Team – join a warm and supportive culture where every team member is valued, and work closely with a creative, art‑focused team.