Strategic Office Administration Officer

weConnect; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic start-up BPO firm in Penang seeks an Administration Officer to support day-to-day operations. This role involves overseeing office administration, coordinating procurement, and assisting HR and IT tasks. Ideal candidates are self-motivated with strong organizational skills and proficiency in MS Office. This position offers valuable exposure to both HR and IT, fostering career growth within the organization and contributing to smooth operational efficiency.

Qualifications

• Self-motivated individual with experience in office administration.
• Capable of handling multiple responsibilities efficiently.
• Eager to learn and improve administrative practices.

Responsibilities

• Oversee day-to-day office administration and attendance tracking.
• Coordinate procurement and payment processes for supplies and services.
• Support HR functions including onboarding, documentation, and scheduling.
• Manage IT administrative tasks including asset tracking.
• Assist in data compilation for reporting and audits.

Skills

Business-level English reading and writing skills

Proficiency in MS Office applications

Strong communication and interpersonal skills

Attention to detail

Organizational and time-management skills

Problem-solving skills

Job description

The Administration Officer position is an exciting opportunity for candidates who thrive in a dynamic and fast-paced start-up business process outsourcing (BPO) environment.

The role supports day-to-day office administration to ensure smooth and efficient operations. Responsibilities include coordinating administrative activities, managing office and facility matters, handling procurement and documentation, and assisting with basic IT setup and system maintenance.

This position offers valuable exposure to both HR and IT administrative functions within a growing organization, providing a solid foundation for career growth in corporate operations and business support.

Responsibilities

Oversee day-to-day office administration, including attendance tracking, leave notifications, and office maintenance activities.

Coordinate procurement and payment processes for office supplies, vendor services, and maintenance contracts.

Support HR functions in administrative matters such as onboarding and offboarding, employee documentation, calendar scheduling, and event coordination.

Manage IT administrative tasks including asset tracking and assignment, IT ticket monitoring, data management, vendor billing verification and etc.

Assist in data compilation, reporting, and audit preparation for HR and IT functions.

Maintain proper documentation for statutory compliance and submissions.

Provide administrative assistance for internal meetings, announcements, and company events.

Perform other related duties as assigned by management.

Required Qualifications

Skills and Experience

Business-level English reading and writing skills.

Proficiency in MS Office applications (Excel, Word, PowerPoint, and Outlook).

Personal Attributes

Self-motivated, with strong attention to detail and excellent organizational and time-management skills.

Able to handle multiple responsibilities efficiently while maintaining accuracy and consistency in work.

Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.

Adaptable and resourceful, with a proactive approach to problem-solving in a dynamic environment.

Eager to learn and continuously improve processes, systems, and administrative practices.