Specialist Professional Customer Operations

DHL Global Forwarding; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics company in Bayan Lepas is looking for an operations professional to execute and manage customer operations plans. Responsibilities include ensuring efficient logistics processes, managing orders, and supporting the sales team with operations-related requests. The role involves tracking capacities, resolving operational issues, and maintaining effective communication with stakeholders. Ideal candidates will have strong relationship-building skills and a focus on customer service excellence.

Responsibilities

• Execute customer operations plans to deliver efficient logistics processes.
• Manage and update orders received via the system.
• Ensure flow of goods across a global supply chain.
• Support sales team with operations-related requests.
• Undertake the delivery of cartage tours.
• Promptly respond to customer enquiries and understanding their requirements.
• Track available capacities and ensure optimum utilization.
• Resolve issues in operational activities and report to management.
• Ensure systems are updated with latest information.
• Draft reports related to customer inquiries and evaluate efficiency.
• Interact with logistics operations departments and customer service.
• Comply with operating standards to provide efficient customer service.
• Study and resolve issues in day-to-day operations.

Job description

Key Tasks

• Execute customer operations plans and processes to deliver efficient logistics processes
• Execute, manage and update orders received via the system including special and non-assigned orders
• Ensure flow of goods and information across a customer’s global supply chain and provide resolution for order/ delivery issues
• Support sales team and respond to operations related requests from the sales team such as quotation, exception deal management, historical account overview, billing corrections, etc.
• Undertake delivery of cartage tours, monitor and achieve tour profitability, service quality and timelines
• Promptly respond to customer enquiries, including conducting customer visits and understanding of customer requirements
• Track the available capacities and ensure optimum utilization as per the set objectives
• Resolve issues occurring in operational activities, report to management on events and exceptions, as necessary
• Ensure systems are updated with the latest information on product shortages, expected delivery dates, price changes, etc.
• Draft reports related to customer inquiries, sales trends, customer complaints, delivery/service problems, reasons for product returns, etc. and evaluate efficiency of operational performance and delivery
• Interact with other logistics operations departments, customer service and warehouse team to ensure smooth operations
• Comply with operating standards and procedures to provide cost-effective, superior and efficient customer service
• Study and resolve issues in day-to-day customer operations and execute practices focusing on increasing effectiveness and efficiency

Stakeholders

• Connect with and influence other specialist departments and 3rd parties e.g. external service providers
• May convince others to accept new concepts, practices, and approaches
• Build strong, trusting cross-functional relationships with DHL managers
• Understand customer and key stakeholders interests and concerns and advise direct reports, customers and key stakeholders
• Provide technical guidance to line managers and employees

Management Responsibility

• Individual contributor who may manage two or fewer employees
• May direct the work of other lower level professionals or manage processes and programs
• Coach and review the work of lower level professionals