SPECIALIST - P2P PROCUREMENT SUPPORT OPERATIONS

AIA Hong Kong; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance firm located in Cyberjaya, Malaysia, is seeking a Procurement Support Officer. This role involves managing Ariba Sourcing to Pay processes, vendor data maintenance, and report generation. The ideal candidate will have a Bachelor’s degree and 3-4 years of relevant experience in procurement. Strong analytical, communication, and presentation skills are essential. Candidates with proficiency in English and additional languages are preferred.

Qualifications

• 3-4 years working experience in procurement-related fields.
• Experience in a shared services environment preferred.
• Able to communicate well in English; knowledge of Cantonese or Mandarin advantageous.

Responsibilities

• Support procurement operations for Ariba Sourcing to Pay processes.
• Ensure compliance with documentation before contract signing.
• Generate and customize reports for business units.

Skills

Analytical skills

Communication skills

Presentation skills

Adaptability

Education

Bachelor’s degree or equivalent

Tools

Tableau

SAP ARIBA

Job description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Support Procurement Support Operations for Ariba Sourcing to Pay processes; covers all modules in Ariba inclusive of Contract Life-cycle Management, Sourcing, Catalog Enablement, Vendor Master Data Maintenance and Supplier Enablement.

Contract Lifecycle Management (CLM)

• Review and approve CLM creation and update in ARIBA.
• Ensure sourcing process compliance prior to contract signing with accurate documentation in place.
• Support CLM Contract Workspace creation & amendment, whenever needed.
• Support general enquiries on CLM.

Vendor Master Data Maintenance (VMDM)

• Review and confirm the vendor creation and changes in SAP ARIBA.
• Ensure all the requirements met per business unit requirements
• Maintain the vendor master data in SAP, whenever necessary
• Support VMDM enquiries, and deal with SAP FICO team if necessary

Catalog Enablement

• Review and approve catalog in ARIBA for the use of ARIBA P2P
• Ensure all the supporting documents are in place before approving the catalog
• Ensure compliance against sourcing process
• Maintain catalog approver rules file in ARIBA and ensure it is updated
• Upload catalog in ARIBA for the use of P2P and perform the maintenance, whenever necessary
• Support catalog – P2P related enquiries

Supplier Enablement

• Support supplier enablement activities on Ariba Network including but not limited to supplier communications, supplier data setup and work closely with Ariba supplier enablement team.
• Communicate internally with supplier relationship owners and externally with suppliers on the enablement process

Ariba Sourcing

• Ensure vendor is ready for Ariba Sourcing event and train the vendors on how to use ARIBA Sourcing
• Support sourcing event until completion

Report & Data Analytics

• Generate & customize report for the use of business units
• Prepare report dashboards for business units and customize according to their business requirements, currently using Tableau system
• Support report related enquiries

Others:

• Ensure the junior team members to understand the operation by the Service Areas
• Assist Team Leader / Manager to runs daily operations, if needed, inclusive of ticket segregation, handling urgent requests, etc.
• Ensure the SNOW tickets are updated on timely manner to have an accurate TAT
• Ensure training materials are up-to date for the team usage

Involvement in project UAT and supporting group / business unit initiatives as & when required

Job Requirements

Education

• Bachelor’s degree or equivalent experience in any relevant disciplines.

Experience

• 3-4 years working experience, experience in procurement related fields, shared services environment is preferred

Practical Skills/Abilities:

• Possess good analytical, communication, presentation and soft skills
• Able to communicate well in English. Other languages such as Cantonese, Mandarin will be and added advantageous.
• Able to write clearly and concisely and work within tight deadlines
• Able to work extended hours when necessary
• Fast learner and flexibility in roles expansion
• Adaptable in fast-paced environment
• Possess personal attributes such as maturity, interpersonal skills, professional integrity and proactive

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.