Specialist

AIA Hong Kong; Kampung Tong Prok; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading insurance provider is seeking a PMO Specialist in Kedah, Malaysia. The role involves assisting with departmental activities, managing documents, organizing meetings, and supporting administrative tasks. Candidates should have a strong command of English and be proficient in office software. This is an opportunity to contribute to a dynamic environment and help shape a better tomorrow for AIA's customers and the community.

Qualifications

• Strong command of English language skills.
• Ability to effectively communicate with team and stakeholders.
• Proficient in using office software tools.

Responsibilities

• Draft, deliver, and manage various departmental documents.
• Organize and record departmental meetings, including minutes and follow-ups.
• Compile income and expenditure reports in collaboration with finance.

Skills

Good command of English

Effective communication skills

Familiar with office software

Tools

Office

Excel

PowerPoint

Outlook

Job description

Are you ready to shape a better tomorrow?

AIA Digital+ is a Technology, Digital and Analytics innovation hub dedicated to powering AIA to be more efficient, connected and innovative as it fulfils its Purpose to help millions of people across Asia-Pacific live Healthier, Longer, Better Lives.

If you are hungry and driven to play an active role in shaping a better tomorrow, we want to hear from you. Because the work we do at AIA Digital+ makes a difference in the lives of millions of people, every day. We will equip you with the critical skills, tools and technology, and endless opportunities to learn, contribute and thrive in a dynamic and exciting environment.

If you want to shape a brighter future at AIA Digital+, please read on.

About the Role

The position of PMO Specialist is to assist SBU head on department activities.

Job Description

• Responsible for drafting, binding, and delivering various documents within the department; promptly handling the signing, delivery, and follow-up of documents from higher authorities; ensuring the collection, return, and destruction of documents; managing secretarial archives and maintaining confidentiality.
• Responsible for recording and organizing various meetings within the department. This includes, but is not limited to: sending meeting invitations, booking meeting rooms, preparing meeting materials, taking meeting minutes, and following up on action items.
• Compiling the department’s income and expenditure reports and coordinating related matters with the finance department.
• Counting the number of staff in the department and following up with the HR department on matters such as recruitment plans, training plans, and other related issues.
• Handling the department’s reception work.
• Responsible for the department’s procurement matters.
• Assisting with project quality control within the department.
• Responsible for organizing departmental activities.
• Regularly reporting to the SBU head (direct report).
• Assisting with administrative matters such as onboarding, offboarding, transfers, and seating arrangements for new employees.
• Completing other tasks and various assignments delegated by the leadership (TD + SBU head + 6 major team leads).
• Assisting in the completion of the department’s annual plans (Topline Plan, Resource Plan, KPI allocation).

Minimum Job Requirements

• Good command of English
• Effective communication skills
• Familiar with office software (e.g. Office, Excel, PowerPoint, Outlook)

Build a career with us as we help our customers and the community live healthier, longer, better lives.