Shipping Operations Analyst – Commercial Operations

Vale; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading global mining company is seeking an Operations Analyst for their Dry Bulk Commercial operations in Kuala Lumpur, Malaysia. The role involves overseeing the end-to-end operations of CFR shipments, ensuring compliance with international regulations while optimizing shipping contracts. Candidates should possess a diploma in related fields and have a minimum of 5 years' experience in Ship Operations, along with strong communication, negotiation, and problem-solving skills. Proficiency in relevant software applications is essential.

Qualifications

• Minimum 5 years relevant industry experience in Ship Operations.
• Expert on voyage calculation methods.
• Additional language: Portuguese and Chinese is preferred.

Responsibilities

• Manage daily voyage operations and post fixture activities of the chartered fleet.
• Operate the voyage charter fleet and issue voyage instructions.
• Monitor operational KPI’s and keep management updated.

Skills

Strong communicator

Negotiation skills

Problem-solving skills

Fluency in English

Knowledge of shipping systems

Education

Diploma/Degree in maritime studies, logistics, economics, engineering, or related business areas

Tools

MS Applications

Power BI

IMOS

EssDocs

DA-DESK

Job description

JOB SUMMARY

The Operations Analyst for Dry Bulk Commercial operations is in charge for activities with impact on Vale’s CFR iron ore shipping contracts for Asia-Pacific business:

The Shipping Operations Analyst oversees the end-to-end commercial operational activities of Vale’s CFR shipments. This role ensures the efficient execution of shipping contracts, optimizes vessel utilization, manages customer and suppliers’ relationships, and cost control. Acting as a key liaison between chartering teams, internal teams, clients, and external stakeholders, the Operations Analyst ensures compliance with international regulations while maintaining Vale’s service standards and operational excellence.

Office-based with occasional travel to ports or client sites. May involve irregular hours depending on vessel schedules and operational demands

MAIN CHALLENGES

• Have a passion for safety in all aspects of port operations, vessel vetting and oceanic transportation
• Ensure a good working knowledge of market participants, regulatory requirements and key sectoral issues
• Ability to meet strict deadlines
• Fulfill the company systems and reports with accurate information for the use by all Vale’s areas such as but not limited to Vessel Operations, Scheduling team, Accounting, Backoffice, Insurance, etc.
• Take the lead on operational discussions that may arise from contract negotiations, including eventual legal disputes
• Ensure that every step of the post fixture process is performed on a timely and accurate fashion
• Be attentive to Vale’s corporate rules and values including VPS and ensure an ethical and high standard quality of work
• Operate across a multicultural, geographically dispersed team, able to adapt to different time zones and working styles
• Demonstrate strong commercial acumen and teamwork
• Complete understanding of the role of shipping transportation in the context of Vale’s businesses

MAIN RESPONSIBILITIES

• Manage the daily voyage operations and post fixture activities of the chartered fleet on the Pacific basin and China Coast.
• Operate the voyage charter fleet issuing voyage instructions, laytime calculations, handling of BLs and LOIs, nominating agents, approving port disbursement accounts etc.
• Freight differential calculations and approving freight invoices
• Liaising with commercial teams of business units and ensuring vessel performance is in accordance with needs of the business unit.
• Liaise with legal teams to negotiate and settle charter party disputes and claims
• Identify and mitigate issues which do not comply with T&Cs of Vale’s charter party.
• Support all commercial and sales departments in Vale, mainly in Singapore, China, Japan and Middle East and India.
• Monitor the main operational KPI’s and keep the management updated.
• Provide operational and professional advices to internal stakeholders and clients.
• Attending meetings with suppliers and brokers
• Ad hoc project

EXPERIENCE & QUALIFICATIONS

• Diploma/Degree in maritime studies, logistics, economics, engineering, data science or related business areas
• Minimum 5 years relevant industry experience in Ship Operations
• Expert on voyage calculation methods
• Strong communicator with outstanding interpersonal skills
• Knowledge of shipping systems such as IMOS, EssDocs, DA-DESK and SEA is advantageous
• Experience with Capesize market and iron ore business
• Fluency in English
• Additional language: Portuguese and Chinese is preferred.
• Good knowledge of MS Applications is essential, particularly Excel
• Knowledge of Power BI is advantageous
• Good negotiation, problem-solving and conflict resolution skills
• Proactive, meticulous and willing to take on new challenges
• Able to work with colleagues from different geographies and time zones