Senior Specialist, Business & Admin Support

Vantive; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A vital organ therapy company is seeking an experienced administrative support professional to assist the Country Head and sales team. Responsibilities include managing office operations, providing business support, and coordinating internal events. Candidates should have at least 5 years of relevant experience and a Bachelor's degree. Proficiency in Microsoft Office and excellent English communication skills are essential for success in this dynamic environment.

Qualifications

• Minimum 5 years of administrative or business support experience.
• Strong proficiency in Microsoft Office.
• Excellent command of English both spoken and written.

Responsibilities

• Provide administrative support to the Country Head and sales/marketing team.
• Oversee day-to-day office operations including vendor management.
• Support team administrative operations as needed.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Excellent command of English

Interpersonal and communication skills

Detail-oriented and organized

Project management experience

Education

Bachelor’s degree in administration, management, or language

Tools

Microsoft Teams

SharePoint

Job description

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Essential Duties and Responsibilities:

Business and Administrative Support for commercial team

• Provide administrative and business support to the Country Head and sales/marketing team.
• Handle vendor setup, purchase requisition, payment processing, contract management, and documentation flow.
• Coordinate domestic and regional travel arrangements, internal/external meetings.
• Prepare and maintain correspondence, reports, and presentations as required.
• Support the coordination of key internal and external events such as sales meetings engagement programs/external events.
• Manage mail/document handling, courier dispatch, and office-related payments.

Office and Facilities Management

• Oversee day-to-day office operations, including facilities maintenance, office supplies/building access, pantry management, and vendor management.
• Manage relationships with landlords and vendors, ensuring compliance with company procurement and contracting standards. Oversee lease management (office premises).
• Lead local Business Continuity Plan (BCP) coordination.
• Maintain and update office administrative policies and procedures, providing briefing to staff when necessary.
• Lead or support arrangements/communication for company-wide events such as annual kick-off meetings, office renovations, CSR initiatives, and employee activities.

Support Country Leadership Team

• Support team administrative operation (when required).
• Ensure alignment of administrative operations with company culture and Ethics & Compliance standards.

Qualifications / Competencies:

• Minimum 5 years of administrative or business support experience.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and SharePoint.
• Excellent command of English (spoken and written).
• Strong interpersonal, communication, and stakeholder management skills across functions and levels.
• Detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to handle confidential information with professionalism.
• Project management and event coordination experience preferred.
• High learning agility, accountability, and growth mindset.

Education and/Experience:

• Bachelor’s degree (or equivalent) required, major in administration, management, or language preferred.
• Prior experience supporting senior leadership in a multinational environment.
• Experience in managing office IT equipment/ vendor management, office operations, and compliance coordination is an advantage.

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click the link here and let us know the nature of your request along with your contact information.

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