Senior Payroll Specialist

Schneider Electric; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

A global leader in energy management located in Malaysia is seeking a Payroll Specialist to oversee inhouse payroll processing for multiple countries. The ideal candidate will ensure compliance with statutory regulations and manage payroll deliverables efficiently. A Bachelor's degree and at least three years of payroll experience in a multi-country environment are required. Proficiency in Microsoft Excel and strong communication skills are crucial for this role, which also emphasizes continuous improvement in payroll processes.

Qualifications

• Minimum 3 years of hands-on payroll experience, preferably in a multi-country capacity.
• Knowledge in Singapore statutory is a must-have.
• Experience handling Philippines payroll will be an added advantage.

Responsibilities

• Manage the full spectrum of inhouse payroll processing across multiple countries.
• Partner with Payroll Processors to ensure deliverables and payroll accuracy.
• Ensure compliance with work processes, policies, and legislative requirements.

Skills

Attention to detail

Analytical skills

Strong communication skills

Interpersonal skills

Proficiency in Microsoft Excel

Education

Bachelor's Degree in Business / HR / Mathematics / Accounting / Finance

Job description

Overview

This role will be responsible for the end-to-end administration of inhouse payroll, ensuring accurate and timely payroll processing while ensuring full compliance with audit and regulatory requirements.

The ideal candidate should be familiar with statutory regulations, income tax, and the implications relating to international employee transfers, severance schemes and new payroll policies.

This role is part of the regional payroll team that administrates payroll for 16 countries, reporting to the Regional Payroll Leader.

Responsibilities

• Manage the full spectrum of inhouse payroll processing across multiple countries within East Asia. This includes periodic payroll activities (eg.monthly/quarterly/annual) such as employee income tax filing and year end statutory adjustments.
• Partner with Payroll Processors to ensure payroll deliverables, payroll timelines and payroll accuracy are met. Ensure compliance with work processes, internal controls, company policies and legislative policies.
• Check payroll results, payroll reports, bank files, statutory and tax filing documents.
• Partner with Payroll Processors to improve payroll processing timeliness and quality of work.
• Ensure proper payroll documentation and storage are done; document retention, document maintenance and document creation. This includes participating in the development or adjustment of procedures related to payroll operations. Maintain/Create Standard Operating Procedure documentation.
• Participate in Country/Regional/Global Projects.
• Drive payroll system enhancements. Partner with Payroll Processors on system UAT.
• Point of Contact for Escalation; manage partners, stakeholders, and system vendor.
• Analyze complex matters requiring comprehensive knowledge of payroll policies and procedures. Respond to employee queries within stipulated timeframe as per service level agreement. Provide appropriate advice to stakeholders and be a mentor to peers.
• Embed continuous improvement as part of our DNA to provide seamless employee experience.

Qualifications

• At least a Bachelor’s Degree in Business / HR / Mathematics / Accounting /Finance.
• Minimum 3 years of hands‑on payroll experience, preferably in a multi‑country capacity.
• Knowledge in Singapore statutory is a must have.
• Proficiency in Microsoft Excel.
• Attention to detail, analytical skill, and ability to manage sensitive data with maturity and confidentiality.
• Strong communication and interpersonal skills to work effectively across cultures and functions.
• Ability to adapt in a fast‑paced, dynamic environment and manage multiple priorities.
• An appetite to learn. Independent, time‑conscious and organized.
• Have experience handling Philippines payroll will be an added advantage.

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