Senior Payroll Executive

QL Kitchen Sdn Bhd; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A prominent kitchen solutions provider in Malaysia is seeking a Senior Payroll Executive for their Shah Alam location. In this full-time position, you will oversee all payroll processes, ensuring accuracy and compliance with statutory requirements. Ideal candidates should have at least 5 years of relevant experience, strong knowledge of payroll processing, and proficiency in payroll software. The company offers competitive salaries, comprehensive benefits, and opportunities for professional growth. Join a dynamic team that values innovation and employee satisfaction.

Benefits

Competitive salary and performance-based bonuses

Comprehensive medical and life insurance

Opportunities for career growth

Flexible work arrangements

Employee wellness programs

Qualifications

• 5 years of experience in payroll or similar role required.
• Strong understanding of payroll calculations and statutory requirements.
• Experience in manufacturing industry preferred.

Responsibilities

• Manage end-to-end payroll processing for all employees.
• Administer employee benefits and ensure timely payments.
• Maintain compliance with labor laws and company policies.

Skills

Payroll processing knowledge

Excellent attention to detail

Interpersonal and communication skills

Problem-solving skills

Education

Minimum 5 years in payroll or similar role

Familiarity with Malaysian payroll regulations

Tools

Payroll software (Boss i-net)

Spreadsheet applications

Job description

Join QL Kitchen Sdn Bhd as a Senior Payroll Executive in our Shah Alam, Selangor location. In this full‑time role, you will be responsible for managing the company's payroll processes and ensuring accurate and timely payment of salaries and benefits to our valued employees.

What you'll be doing

Payroll Management

Manage end‑to‑end payroll processing for local and foreign employees, including monthly, ad‑hoc, and off‑cycle payments.

Timely statutory payment and registration (EPF, SOCSO, PCB, EIS, HRDF) not later than the due date.

Reconcile payroll reports with Finance and support payroll audits.

Maintain confidentiality and accuracy of payroll data at all times.

Compensation and Benefits Administration

Administer employee benefits including insurance, medical, leave, in‑house clinic and other employee welfares.

Handle group insurance renewals, staff enrolment & movement updates, and claim submissions for both local and foreign staff.

Process invoices related to employee benefits in a timely manner and ensure payments are credited by Finance within the stipulated timeframe.

Monitor benefits utilisation and recommend improvements for cost effectiveness and fairness.

Support the annual salary review, bonus, and incentive exercises.

Respond promptly and professionally to employee inquiries, ensuring timely resolution and excellent service delivery.

Foreign Worker Management and Compliance

Maintain complete, accurate, and up‑to‑date records of all foreign workers, including permit expiry, passport expiry, insurance validity, and levy renewal dates, ensuring documentation is properly filed and readily available for audit or inspection purposes.

Ensure all foreign workers’ holiday leave applications comply with company policy by completing permit renewals before leave approval and minimise potential labour cost losses in cases where foreign workers do not return from holiday leave.

Prepare and send monthly permit renewal listings to the ER team and follow up on completion.

Communicate and coordinate with relevant government authorities (Immigration Department, JTK, KDN, Embassy, etc.) to ensure full compliance with statutory and legal requirements.

Track and report permit renewal progress, highlighting potential risks or delays to management for timely resolution.

HR‑System and Data Management

Maintain accurate and up‑to‑date employee information in the HR system to ensure data integrity and reliability.

Ensure data accuracy and consistency between the HRIS and payroll reports, conducting periodic reviews and reconciliations.

Generate, analyse, and present payroll, benefits, and headcount reports for management review and decision‑making.

Support HR system enhancements, testing, and troubleshooting in collaboration with system vendors or the IT team or the Process Improvement team.

Compliance, Report and Continuos Improvement

Ensure full compliance with all employment laws, statutory requirements, and internal HR policies.

Support internal and external audits (EPF, SOCSO, LHDN, Immigration, ISO, HACCP, etc).

Stay updated with changes in labour law, immigration policies, and statutory contributions to ensure continuous compliance.

What we’re looking for

Minimum 5 years of experience in payroll or similar role, preferably in the manufacturing industry.

Strong knowledge of payroll processing, including calculating salaries, deductions, and statutory contributions.

Proficiency in using payroll software (Boss i‑net) and spreadsheet applications.

Excellent attention to detail and problem‑solving skills.

Good interpersonal and communication skills, with the ability to explain payroll‑related information to employees.

Ability to work independently and as part of a team.

Familiarity with Malaysian payroll regulations and compliance requirements.

What we offer

At QL Kitchen Sdn Bhd', we value our employees and strive to provide a rewarding and fulfilling work environment. Some of the key benefits you can expect include:

Competitive salary and performance‑based bonuses

Comprehensive medical and life insurance coverage

Opportunities for career growth and professional development

Flexible work arrangements and work‑life balance initiatives

Employee wellness programs and team‑building activities

About us

QL Kitchen Sdn Bhd' is a leading provider of high‑quality kitchen solutions in Malaysia. With a strong focus on innovation and customer satisfaction, we have established a reputation for excellence in the industry. Our talented team of professionals work collaboratively to deliver exceptional products and services to our clients. If you’re passionate about payroll management and want to be a part of our growing company, we encourage you to apply for this exciting opportunity.

Apply now to join our dynamic team at QL Kitchen Sdn Bhd'.

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