Senior Manager of Property & Facilities Management

Apex Equity Holdings Berhad; Selangor; On-site; MYR 120,000 - 180,000; Full time

Job summary

A leading financial services company in Selangor is seeking a Senior Manager of Property & Facilities Management. In this role, you will oversee all property-related functions, ensuring optimal utilization of spaces and compliance with regulations. You will manage budgets, vendor relationships, and coordinate with stakeholders. The ideal candidate has a Bachelor’s degree in a related field and 8-12 years of relevant experience. Strong leadership and communication skills are essential for success in this position.

Qualifications

• Minimum 8–12 years of experience in property and/or facilities management.
• Deep understanding of Malaysian employment laws and HR best practices.
• Strong analytical and problem-solving skills.

Responsibilities

• Oversee the full portfolio of offices and properties.
• Ensure compliance with legal requirements and safety regulations.
• Lead and develop the Property & Facilities Management function.

Skills

Leadership

Communication

Problem-solving

Time Management

Attention to Detail

Education

Bachelor’s degree in Property Management, Facilities Management, or related fields

Job description

Senior Manager of Property & Facilities Management

Apex Equity Holdings Berhad – Petaling

25d ago , from Apex Equity Holdings Berhad

Job Descriptions

Property & Portfolio Management

• Oversee the full portfolio Apex Group offices and owned properties.
• Develop and implement a Group-wide property and facilities strategy aligned with business needs.
• Ensure offices are optimally utilized in terms of space planning, layout, and cost efficiency.
• Act as the main point of accountability for all property-related matters across the Group.

Facilities & Operation Management

• Ensure smooth day-to-day operation of all facilities, including building services (M&E systems, HVAC, lifts, fire systems), cleaning, security, landscaping, waste management, and office infrastructure and common area upkeep.
• Establish preventive maintenance schedules and lifecycle replacement planning.
• Manage refurbishment, renovation, and fit-out projects where required.

Regulatory Compliance & Licensing (Critical Accountability)

• Ensure all Apex operating offices and properties are legally compliant at all times, including business premise licenses, local authority approvals, fire safety certifications, and building-related statutory requirements.
• Implement a centralised compliance tracking system with clear renewal timelines.
• Liaise with local authorities, regulators, and relevant agencies.
• Proactively identify and mitigate compliance risks before they elevate.
• Appoint, manage, and evaluate vendors and service providers.
• Negotiate contracts, service level agreements (SLAs), and pricing.
• Monitor vendor performance, ensuring service quality, compliance, and cost control.
• Ensure all contractors comply with safety, regulatory, and insurance requirements.

Vendor & Contractor Management

• Appoint, manage, and evaluate vendors and service providers.
• Negotiate contracts, service level agreements (SLAs), and pricing.
• Monitor vendor performance, ensuring service quality, compliance, and cost control.
• Ensure all contractors comply with safety, regulatory, and insurance requirements.

Office Tower & Leasing/Tenant Management

• For office towers and multi-tenant properties, oversee leasing activities, tenant coordination, and space allocation.
• Manage relationships with tenants and external managing agents.
• Ensure compliance with tenancy agreements and house rules.
• Coordinate common area maintenance and shared facilities.
• Support lease negotiations, renewals, and terminations in collaboration with Group Management.

Financial & Budget Management

• Prepare and manage annual property and facilities budgets.
• Monitor OPEX and CAPEX, ensuring cost efficiency and value for money.
• Review service contracts and leases for optimisation opportunities.
• Provide regular cost and performance reports to management.

Risk Management & Business Continuity

• Identify property and facilities-related risks, including compliance, safety, and operational risks.
• Develop and maintain business continuity and emergency response plans.
• Ensure workplace health, safety, and environmental standards are met.

Stakeholder & Internal Coordination

• Work closely with HR, Finance, Compliance, Legal, IT, and Business Heads.
• Support office expansions, relocations, and consolidation projects.
• Act as a trusted advisor to management on property-related decisions.

Leadership and Governance

• Lead and develop the Property & Facilities Management function.
• Establish policies, SOPs, and governance frameworks.
• Drive a culture of accountability, forward planning, and operational excellence.

Job Requirements

• Bachelor’s degree in Property Management, Facilities Management, Engineering, Building Surveying, or related fields.
• Professional certifications (e.g. IFMA, RICS, BOMA) are an advantage.
• Minimum 8–12 years of experience in property and/or facilities management.
• Deep understanding of Malaysian employment laws and HR best practices.
• Experience in financial services, capital markets, or other regulated industries is an advantage.
• Strong leadership, communication, and influencing skills across all levels of the organization.
• Strategic thinker with operational agility and attention to detail.
• High attention to detail, strong organisational skills and the ability to multitask and prioritize effectively.
• Strong analytical and problem-solving skills.