Senior Manager / Assistant GM, Secretarial

MindMerge Consulting; Kuala Lumpur; On-site; MYR 120,000 - 150,000; Full time

Job summary

A leading transportation group in Malaysia is seeking a Senior Manager or Assistant General Manager for corporate secretarial functions. The role includes managing compliance with the Companies Act 2016, supporting Board meetings, and maintaining statutory records. Candidates must hold an ICSA/MAICSA qualification or a Degree in Law, have at least 15 years of experience, and be proficient in Bahasa Malaysia and English. This position requires excellent communication skills and keen attention to detail.

Qualifications

• 15 years of corporate secretarial experience required.
• In-depth knowledge of Companies Act 2016 and SSM requirements.
• Proficient in Bahasa Malaysia and English.

Responsibilities

• Manage corporate secretarial functions ensuring compliance.
• Provide secretarial support for Board meetings and committees.
• Maintain statutory registers and ensure timely submissions.
• Liaise with external regulators on compliance matters.
• Coordinate Board-related logistics and travel arrangements.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Independently work

Education

ICSA/MAICSA qualification or Degree in Law (LLB)

Job description

Kuala Lumpur, Malaysia | Posted on 12/04/2025

Our client is a large transportation group in Malaysia and they are looking for a Senior Manager or Assistant General Manager, Secretthe organisation and its subsidiaries.

Key Responsibilities:

• Manage corporate secretarial functions for the Group and its subsidiaries, ensuring full compliance with the Companies Act 2016 and all relevant statutory and regulatory requirements.
• Provide secretarial support for Board and Board Committee meetings, including scheduling, preparing agendas, compiling and distributing papers, attending meetings, and drafting minutes and resolutions (including Circular Resolutions).
• Maintain statutory registers, records, and secretarial documents, and ensure timely and accurate submission of annual returns, statutory forms, and other required filings.
• Handle correspondences, collate information, and prepare reports, ensuring decisions made at meetings are communicated to relevant stakeholders.
• Liaise with external regulators and advisers, such as auditors and authorities, on secretarial and compliance matters.
• Coordinate Board-related logistics, including planning and managing travel arrangements for business trips, trainings, site visits, and official engagements, as and when required.
• Undertake additional secretarial and administrative assignments as directed from time to time.

Requirements

• Holds an ICSA/MAICSA professional qualification or a Degree in Law (LLB) or Secretarial Practice.
• CGPA of ≥ 3.00 or equivalent.
• At least 15 years of corporate secretarial experience.
• In-depth knowledge of Companies Act 2016, SSM requirements, and other relevant statutory regulations.
• Excellent interpersonal, communication, and writing skills.
• Detail-oriented, responsible, and able to work independently in a fast-paced environment.
• Proficient in both written and spoken Bahasa Malaysia and English.