Senior Management Support Consultant

Ørsted; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading renewable energy company in Kuala Lumpur is looking for a Senior Management Assistant to provide administrative support to the Country Director. In this role, you will coordinate tasks such as calendar management, travel plans, and prepare materials for meetings. We're seeking someone with strong organizational skills and experience in a multinational company. The ideal candidate has a bachelor's degree and proficiency in software tools like MS Office. This position requires excellent communication and confidentiality handling.

Qualifications

• Proven experience in personal or executive assistant roles, ideally in a multinational setting.
• Ability to handle multiple priorities with attention to detail.
• Strong skills in building and maintaining professional relationships.

Responsibilities

• Provide and coordinate administrative support including travel and calendar planning.
• Maximize stakeholder productivity by preparing relevant materials for meetings.
• Act as a trusted advisor for management regarding business matters.

Skills

Multitasking

Organizational skills

Effective communication

Relationship building

Confidentiality handling

Education

Bachelor's degree in business administration or related

Tools

MS Office

SAP

Job description

Join us in this role where you’ll be providing administrative assistance and support to the Ørsted Malaysia Country Director who is also the Head of Business Applications in our IT organisation. As Senior Management Assistant, you’ll be the director’s closest daily partner on administrative and operational tasks to ensure that day-to-day engagements run smoothly, and obligations are met. You’ll collaborate with the Country Management Office team consisting of business strategists and communication specialists.

Welcome to The CIO Office

You’ll be part of the IT Management Support team (ITMS) and report to the Chief of Staff. Our responsibilities are broad and we excel at delivering seamless administrative support to the IT senior leadership team, acting as sparring partners and providing practical guidance and solutions. You’ll work closely with your colleagues in ITMS on large, cross-functional administrative and coordination tasks. As a team, we welcome you into a diverse and international team where knowledge sharing and teamwork are at the top of our agenda, both within our team and in the Ørsted administration community.

You’ll play an important role in:

• providing and coordinating administrative assistance, incl. travel and calendar planning, expense management, business materials and managing ad hoc tasks as required
• preparing, coordinating, and following up to maximize your stakeholders’ productivity and ensure they’re well prepared with all materials for meetings, activities and events
• being a trusted advisor in business management and confidential matters by staying ahead and being prepared for the management's needs before they arise
• acting as a liaison for management to help bridge local Malaysia knowledge and contexts, including local authority processes and reporting for seamless business integration and understanding
• coordinating yearly business processes and driving shared tasks across the Ørsted IT organisation and Country Management Office in collaboration with the broader ITMS team
• building and maintaining stakeholder relationships both internally and externally to acquire and maintain business information flow and processes.

To succeed in the role, you:

• have proven experience in personal, executive assistant roles or similar, preferably in a multinational company working with a diverse workforce.
• have strong organizational skills by multitasking, prioritising effectively, and maintaining a high level of attention to detail in a fast-paced environment
• are a strong team player and can build and maintain professional relationships with internal and external stakeholders, ensuring effective communication and collaboration
• can communicate proficiently in writing and speaking and handle sensitive information with the utmost confidentiality and discretion
• have proficiency in using various software tools (MS Office and SAP are an advantage) and quickly adapt to new technologies and systems for administrative delivery
• have a bachelor's degree in business administration, business management, business strategy, communication, or equivalent.