Senior Human Resources Administrator

oilandgasjobsearch.com; Kulai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading HR consultancy in Kulai, Malaysia is seeking an experienced HR Generalist. This role involves developing HR strategies, managing workforce compliance, and leading various HR projects. The ideal candidate has at least 5-8 years of experience in HR, particularly in a manufacturing environment, and strong knowledge of Malaysian Employment Law. Excellent English communication skills and proficiency in Microsoft Office are essential. This position offers opportunities to engage in innovative employee retention initiatives and manage vital HR operations.

Qualifications

• Minimum 5-8 years of HR Generalist experience, preferably in a manufacturing environment.
• Strong knowledge of Malaysian Employment Law and HR best practices.
• Experience managing large blue-collar workforces.

Responsibilities

• Act as a subject matter expert on HR processes, policies, and procedures.
• Develop and execute HR strategies aligned with business objectives.
• Lead HR and business-related projects that impact operations.
• Prepare and submit accurate HR reports to the HR Manager.
• Manage E-Pin registration and E-filing processes for foreign workers.

Skills

HR Generalist experience

Knowledge of Malaysian Employment Law

Communication skills in English

Proficient in Microsoft Office

Ability to manage multiple priorities

Education

Bachelor's degree in Human Resources or related discipline

Job description

• Act as a subject matter expert on HR processes, policies, and procedures.
• Partner closely with business units, managers, and management to implement corporate HR strategies and ensure compliance with employment regulations.
• Develop and execute HR strategies aligned with business objectives.
• Ensure adherence to employment laws and support HR/EA/ILO/ISO audits.

2. Initiatives and Projects

• Lead HR and business-related projects or initiatives that impact business operations and culture.
• Conduct regular on-site visits to provide HR advisory support, engagement sessions, and collect employee feedback.
• Manage ad-hoc HR assignments and assist with HR-related reporting when required.

3. HR Reports

• Prepare and submit accurate HR reports in a timely manner to the HR Manager.

4. Income Tax Administration

• Manage E-Pin registration and E-filing processes for foreign workers.
• Coordinate with supervisors and department heads for completion of tax-related documentation.
• Support expatriate tax clearance processes and liaise with relevant authorities (IRB).
• Handle documentation and communication for worker repatriation and tax compliance.

5. Employee Engagement

• Develop and implement employee engagement, wellness, and retention initiatives.
• Conduct exit interviews, manage offboarding processes, and ensure accurate employee movement announcements.
• Identify talent gaps and recommend strategies for workforce development.
• Serve as an Emergency Responder for HR-related urgent matters.
• Oversee contract negotiations between vendors and management.
• Manage hostel tenancy renewals, inspections, and utility tracking.
• Verify vendor invoices, maintain updated hostel lists, and ensure compliance with facility standards.
• Liaise with hostel wardens and vendors to resolve issues promptly.

7. Grievance, Disciplinary & Industrial Relations

• Handle employee grievances and disciplinary actions in compliance with Employment and Industrial Relations Acts.
• Conduct domestic inquiries and support inquiry panels with necessary documentation.
• Manage employee counseling, performance improvement plans, and resolution of disputes.

Qualifications & Experience

• Bachelor's degree in human resources, Business Administration, or a related discipline.
• Minimum 5-8 years of HR Generalist experience, preferably in a manufacturing environment.
• Strong knowledge of Malaysian Employment Law and HR best practices.
• Experience managing large blue-collar workforces.
• Excellent communication skills in English (verbal and written).
• Proficient in Microsoft Office applications.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.