Senior Human Resource Executive

FOUR BEANS VENTURES SDN. BHD.; Ulu Tiram; On-site; MYR 60,000 - 90,000; Full time

Job summary

A promising Malaysian brand is seeking a Senior HR Executive in Johor. The role involves managing HR functions, recruitment, payroll, and enhancing workplace culture. Candidates should hold a degree in HR, have at least 5 years experience in HR operations, and possess strong communication skills in both Chinese and English. This is a leadership opportunity in a growing company with a people-first culture and commitment to operational excellence.

Qualifications

• Minimum 5 years experience in HR operations.
• Experience in Retail or Food & Beverages is an advantage.
• Hands-on experience in foreign worker matters.
• Meticulous with strong attention to detail.

Responsibilities

• Oversee the hiring process including recruitment and onboarding.
• Administer payroll processing and maintain personal records.
• Ensure legal HR compliance and maintain documentation.
• Organize training and activities to promote employee engagement.

Skills

Analytical skills

Presentation skills

Organizational skills

Problem-solving skills

Interpersonal skills

Attention to detail

Communication in Chinese

Communication in English

Education

Bachelor’s degree in human resources or related field

Tools

MS Office (PowerPoint, Word, Excel)

HRMS (Sandmerit systems)

Job description

Four Beans is a proudly homegrown Malaysian brand offering modern soy desserts, with a growing retail presence across multiple regions in Malaysia. We are committed to delivering warm customer experiences through quality products, strong operational standards, and a people‑first culture. Beyond food, we aim to modernise a beloved tradition and bring everyday moments of comfort and happiness to our customers, while building Four Beans into a signature Malaysian brand with regional and global aspirations.

We are growing and now we are looking for talents to join our team to grow with us!

We are seeking a self‑driven, customer‑oriented and highly organised Senior HR Executive to support and strengthen our human resources operations. This role requires strong communication skills, attention to detail, and a solid understanding of local employment laws and regulations. The role will support end‑to‑end HR functions including recruitment, employee lifecycle administration, performance management support, learning and development coordination, and foreign worker administration, while administering the current payroll function to ensure accurate, compliant and timely HR inputs, with payroll processing remaining centrally managed. Beyond daily operations, the role will also contribute to process improvements, policy implementation and the consistent application of HR practices across the organisation and group of companies. Occasional travel to branch offices is required to provide on‑site HR support, ensure policy alignment and strengthen regional HR collaboration.

Job Highlights

• Leadership Opportunity: core HR functions set up beyond payroll and grow into a key leadership role as the company expands.
• Growth Opportunities: Be part of a fast‑growing regional brand with the opportunity to contribute to long‑term HR strategies and expansion plans.
• Workplace Culture: Work in a people‑first environment that fosters openness and collaborative workplace, and ongoing learning opportunity.

POSITION SUMMARY

This position is responsible for a full spectrum of Human Resource functions including recruitment and selection, compensation and benefits, payroll processing, performance management, employee relations, industrial relations, foreign worker administration and other HR matters across Malaysia, based at our HQ in Johor. In strengthening HR capabilities beyond payroll, this role will focus on streamlining the existing processes, supporting the implementation of policies and practices aligned with the organisation’s core values, ensuring legal compliance, maintaining HR documentation and providing HR support across operating locations, which may occasionally require travel.

PRINCIPLE DUTIES AND RESPONSIBILITIES

• Responsible for the hiring process which includes job posting, interviewing candidates, conducting reference checks, employee orientation and onboarding program.
• Manage HR operations such as administering payroll processing, timely updating and maintaining of personal records in HR system, tracking of service confirmation and staff movement.
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements while maintaining HR policies and procedures.
• Prepare and maintain comprehensive HR documentations including Employee Handbook, employment letters, reports, agreements, and internal communications with high integrity to meet compliance and internal audit requirements.
• Administer performance plan and appraisal to ensure effectiveness, compliance and equity within organisation.
• Assist in facilitating the people leaders to identify training & development and succession needs to grow leadership bench strength and retain talents.
• Organise training and activities to create a positive work environment and promote employee relations for increased morale and learning culture, such as maintaining 5S in workplace, CSR, employee engagement activities and teambuilding.
• Assist in handling all allegations of staff misconduct and administering appropriate disciplinary actions, including carrying out domestic inquiry in accordance with applicable local labour laws and company policies.
• Prepare reports and key performance metrics for management reviews to drive improvements and corrective actions.
• Assist in implementing new processes, policies, procedures and HRMS systems to enhance organisational effectiveness and improve HR service delivery.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies.
• Manage all foreign worker matters, including quota applications, permits, passports/visas, FOMEMA, insurance, accommodation, transportation and record‑keeping, while liaising with authorities and assisting in welfare and issue resolution.
• Provide HR support to regional branches in areas such as audits, training or resolving employee relations, while contributing to regional expansion and business growth.
• Carry out, as and when required, any additional tasks and responsibilities which are reasonably compatible with this job description and objectives.

REQUIREMENTS

• Bachelor’s degree in human resources, business, communications or related field.
• Minimum 5 years working experience in HR operations or a related field; experience in the Retail or Food & Beverages industry is an added advantage.
• Hands‑on experience in foreign worker matters; including quota applications, permits and renewals.
• Strong analytical, presentation, organizational and problem‑solving skills.
• Possess strong interpersonal skills with a passion for people and engagement.
• Ability to manage sensitive and confidential situations effectively and professionally.
• Meticulous with strong attention to detail and possesses sound knowledge of the Employment Act, local HR practices and employment requirements.
• Excellent written and verbal communication skills in both Chinese and English.
• Well‑versed in MS Office applications, especially PowerPoint, Word and Excel.
• Proficient in using HRMS; experience with Sandmerit systems is an added advantage.