Senior HR Executive (Mandarin Speaker)

Zero Healthcare; Puchong; On-site; MYR 200,000 - 250,000; Full time

Job summary

A healthcare company in Malaysia is seeking a highly skilled Senior HR Executive to oversee payroll processes and ensure statutory compliance. The ideal candidate will manage both local and foreign employee payroll, maintain comprehensive HR documentation, and uphold employee relations. The role requires strong attention to detail and proficiency in payroll systems, particularly the Info Tech HR & Payroll System. Employee benefits include EPF contributions, medical claims, and a performance bonus.

Benefits

EPF, SOCSO, and EIS contributions

Annual Leave & Medical Leave

Medical Claim

Yearly Performance Bonus

Unlimited Snacks & Drinks in the Pantry

Qualifications

• 3-5 years of HR experience, preferably in payroll and HR operations.
• Strong attention to detail and high accuracy in payroll processing.
• In-depth knowledge of Malaysia payroll laws and statutory compliance.

Responsibilities

• Oversee end-to-end payroll processes for local and foreign employees.
• Ensure timely submission of all statutory contributions and filings.
• Maintain accurate payroll records, attendance, and leave data.
• Prepare payroll summaries and management reports.
• Support day-to-day HR operations and maintain HR records.

Skills

Payroll management

Attention to detail

Communication skills

Knowledge of Malaysian payroll laws

Proficiency in payroll systems

Tools

Info Tech HR & Payroll System

Job description

We are seeking a highly skilled and proactive Senior HR Executive with strong hands‑on experience in payroll management and deep familiarity with the InfoTech HR & Payroll System. In this role, you will oversee end‑to‑end payroll processes for both local and foreign employees, ensuring accuracy, efficiency, and full compliance with Malaysia’s statutory requirements. You will also manage core HR operations, employee relations, and maintain comprehensive HR documentation.

Job Scope:

1. Payroll Processing
   • Manage and process monthly payroll for both local and foreign employees.
   • Compute salaries, overtime, allowances, deductions, bonuses, and commissions in accordance with statutory requirements.
   • Ensure all payroll calculations comply with employment contracts, company policies, and legal regulations.
   • Administer employee benefits, including medical coverage, allowances, leave, and claims.
2. Statutory Compliance
   • Ensure timely submission of all statutory contributions and filings (EPF, SOCSO, EIS, LHDN).
   • Keep updated with labour laws, payroll regulations, and statutory changes to ensure full compliance.
3. Employee Records & Documention
   • Maintain accurate payroll records, attendance, leave data, and employee timesheets.
   • Update and manage employee master data for new hires, resignations, and salary revisions.
   • Generate payroll‑related reports for management, finance, and audit requirements.
4. Reporting & Analysis
   • Prepare payroll summaries and management reports, including headcount, overtime, and payroll cost analysis.
   • Support budgeting and forecasting activities related to payroll expenses.
5. Payroll System Management
   • Maintain and update payroll systems (e.g., Info Tech or other relevant platforms).
   • Ensure accuracy, data integrity, and confidentiality of payroll information.
   • Identify and implement process improvements to enhance payroll efficiency and accuracy.
6. Employee Relations
   • Attend to employee enquiries and provide guidance on HR policies and procedures.
   • Handle disciplinary matters, including issuing warning letters, conducting counselling, and maintaining documentation.
   • Assist in resolving workplace issues and conflicts in a professional and confidential manner.
7. HR Operations & Administration
   • Support day‑to‑day HR operations to ensure smooth departmental functions.
   • Maintain and update employee files, HR records, and relevant documentation.
   • Prepare HR letters, memos, and official correspondence.
   • Ensure HR policies, SOPs, and related documents are regularly reviewed and updated.
8. Ad‑hoc HR Support
   • Collaborate with HR and Finance teams on matters related to compensation, benefits, and statutory compliance.
   • Provide support for any other HR initiatives or tasks as required.

Requirements

• Minimum 3–5 years of HR experience, preferably in payroll and HR operations.
• Strong attention to detail and high accuracy in payroll processing.
• In‑depth knowledge of Malaysia payroll laws and statutory compliance.
• Proficiency in payroll systems (especially Info Tech).
• Excellent communication skills to manage employee queries and coordinate with internal teams.
• Ability to handle cross‑border payroll operations and adapt to varying statutory requirements.

Employee Benefits

• EPF, SOCSO, and EIS contributions
• Annual Leave & Medical Leave
• Medical Claim
• Yearly Performance Bonus
• Unlimited Snacks & Drinks in the Pantry

Working Hours

Monday to Friday (9am-6pm)

Location

NO. 16B & 16C (2nd & 3rd Floor), JALAN TEMPUA 2A, BANDAR PUCHONG JAYA, 47100 PUCHONG, SELANGOR