Senior HR Executive (Admin & Ops)

Private Advertiser; Kulai; On-site; MYR 200,000 - 250,000; Full time

Job summary

A fast-growing organisation located in Kulai, Johor is seeking a Senior HR Executive to manage HR operations and business partnering. The ideal candidate will possess a Bachelor's degree in Human Resources and 2–4 years of relevant experience. Responsibilities include managing HR administration, supporting recruitment, and ensuring compliance with Malaysian labour laws. Strong organisational and communication skills are essential for fostering a positive workplace culture. This role offers an opportunity to work in a dynamic environment.

Qualifications

• 2–4 years of experience in HR operations or HRBP-related roles.
• Strong understanding of Malaysian labour laws and HR best practices.
• Experience with HR systems/HRIS is an advantage.

Responsibilities

• Manage end-to-end HR administration including contracts and records.
• Support employee engagement initiatives and positive workplace culture.
• Handle full-cycle recruitment activities including sourcing and interviews.

Skills

HR operations

Business partnering

Organisational skills

Communication skills

Understanding of Malaysian labour laws

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS

Job description

Senior HR Executive (Admin & Operations)

Location: Kulai, Johor

We are looking for an experienced HR professional to support both people operations and business partnering for a fast‑growing organisation.

Key Responsibilities

HR Operations & Administration

• Manage end‑to‑end HR administration including employment contracts, confirmation letters, HR correspondence, visa applications and renewals.
• Maintain accurate employee records and report staff movements (new hires, transfers, exits) to HRHQ.
• Administer leave, medical claims, benefits, and review overtime claims prior to payroll submission.
• Support onboarding and offboarding processes, ensuring compliance with company policies and Malaysian labour laws (Employment Act, IR Act, SOCSO, LHDN, etc.).
• Administer HRDC claims, including documentation, submissions, tracking, and reporting.
• Support internal audits and certifications by maintaining accurate HR documentation.
• Handle day‑to‑day HR queries professionally and confidentially.

HR Business Partnering

• Act as the on‑site HRBP, providing guidance to managers and employees on HR policies, practices, and people matters.
• Support employee engagement initiatives and promote a positive workplace culture.
• Partner with line managers on workforce planning, employee issues, and HR operational matters.
• Serve as a key link between the JBDC team and HQ to ensure alignment and effective communication.

Recruitment & Onboarding

• Support full‑cycle recruitment activities including sourcing, screening, interview coordination, and candidate communication.
• Prepare offer letters, support pre‑employment checks, and coordinate onboarding and induction programmes.

HR Systems & Process Improvement

• Support HRIS data maintenance, validation, and basic reporting.
• Identify opportunities to improve HR processes, documentation standards, and administrative workflows.
• Support the implementation of Group‑level HR policies, systems, and process updates at the local level.
• Contribute to employer branding and recruitment‑related communications.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 2–4 years’ experience in HR operations, HR administration, or HRBP‑related roles.
• Strong understanding of Malaysian labour laws and HR best practices.
• Experience working with HR systems/HRIS; exposure to digitalisation or system implementation is an advantage.
• Strong organisational and communication skills, with the ability to work independently in a fast‑paced environment.
• High level of professionalism, discretion, and integrity.