Senior HR Associate (PMS/Compliance)

WIWYNN TECHNOLOGY SERVICE MALAYSIA SDN. BHD.; Kulai; On-site; MYR 30,000 - 60,000; Full time

Job summary

A cloud IT services provider is hiring for Human Resources positions, focusing on Performance Management and Compliance at Senior Associate and Supervisor levels. Responsibilities include managing the performance management system and leading HR audits to ensure compliance with laws. Required qualifications include an HR-related degree and relevant HR experience. The position is based in Kulai, Malaysia, and involves guiding management on performance evaluations and implementing HR policies.

Qualifications

• 2–3 years HR experience for Associate role; 4–8 years for Senior/Supervisor role.
• Experience in performance management cycles and KPI setting.
• Knowledge of labor laws and compliance audit requirements.

Responsibilities

• Manage and coordinate the performance management cycle for all employees.
• Provide guidance to business leaders regarding performance evaluation and KPI setting.
• Conduct HR-related audits and ensure compliance with legal requirements.
• Develop and implement HR policies aligned with company standards.

Skills

Strong communication skills

Coordination skills

Interpersonal skills

Organizational skills

Detail-oriented

Proficient in Microsoft Office

Ability to handle confidential information

Proactive attitude

Education

Diploma/Degree in HR, Business, Psychology

Job description

Greetings from Wiwynn Technology Service Malaysia Sdn Bhd!

We are currently hiring for several HR positions across Performance Management System (PMS) and Compliance, from Senior Associate to Supervisor levels. Interested candidates are invited to submit their resumes to us.

Job Responsibilities

Performance Management System (PMS) - Senior Associate / Supervisor

Champion the organization’s performance management framework to support continuous improvement and ensure alignment with business objectives.

Manage and coordinate the full cycle of the Performance Management System (PMS) for all employees, including goal setting, mid-year reviews, annual appraisals, and performance calibration.

Provide guidance to business leaders on setting KPIs, conducting reviews, and executing Performance Improvement Plans (PIPs).

Drive a performance-based culture through strategic initiatives and process enhancements.

Ensure PMS processes are applied consistently and fairly across both direct labor (production/workshop staff) and indirect labor (administrative, support, and managerial staff).

Provide coaching and training to line managers and supervisors on performance evaluation techniques, appraisal documentation, and feedback delivery.

Collaborate with department heads to set clear performance objectives aligned with business goals.

Monitor and analyze performance data, generate reports, and identify trends to support talent management decisions.

Lead performance improvement initiatives and follow up on related issues including coaching, counseling, and corrective actions.

Maintain confidentiality and integrity of all employee performance records and documentation.

Support integration of PMS with other HR functions such as training & development, rewards, and succession planning.

Ensure compliance with company policies, labor laws, and HR best practices in performance management.

Facilitate performance-related communication and workshops to promote a culture of continuous feedback and development.

Compliance - Senior Associate

Lead and manage all HR-related audits, including internal, ISO, and social compliance audits, ensuring full adherence to legal and regulatory requirements.

Continuously improve HR processes, documentation, and governance to maintain audit readiness at all times.

Develop, review, and implement HR policies to ensure compliance with company standards, labor laws, and industry best practices.

Ensure all HR policies and procedures align with legal requirements, company values, and industry best practices.

Conduct policy briefings and communicate HR policies effectively across all levels of the organization to ensure understanding and compliance.

Stay informed on changes in labor legislation and HR regulations, providing guidance to management on necessary policy updates or compliance actions.

Plan, coordinate, and execute employee engagement initiatives to foster a positive, collaborative, and motivating workplace environment.

Collaborate closely with other HR functions and other relevant teams to ensure all employee-related actions, movements, and resolutions are consistent with employment terms and conditions.

Job Requirements

General - All Positions

• Diploma/Degree in HR, Business, Psychology or related fields.
• 2–3 years HR experience (Associate); 4–8 years (Senior / Supervisor).
• Strong communication, coordination, and interpersonal skills.
• Organized, detail-oriented, and able to manage multiple tasks.
• Proficient in Microsoft Office.
• Able to handle confidential information professionally.
• Positive, proactive, and willing to learn.

Performance Management System (PMS) - Senior Associate / Supervisor

• Experience in performance management cycles, KPI setting, or PIP processes.
• Able to guide managers on reviews, feedback, and performance matters.

Compliance - Senior Associate

• Knowledge of labor laws, HR policies, and audit requirements.
• Experience with internal, ISO, or social compliance audits is an advantage.

Manufacturing, Transport & Logistics 1,001-5,000 employees

Wiwynn is an innovative cloud IT infrastructure provider of high quality computing and storage products, plus rack solutions for leading data centers. Wiwynn aggressively invests in next generation technologies for workload and TCO (Total Cost of Ownership) optimization. As an OCP (Open Computer Project) solution provider and platinum member, Wiwynn actively participates in advanced computing and storage system designs while constantly implementing the benefits of OCP into traditional data centers. Wiwynn has purchased an industrial land in Senai Airport City FreeZone. Construction of 1st factory (Phase 1) has begun and it is expected to commence its production in early 2023.

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What can I earn as a Human Resources Associate