Senior HR/Admin Manager

Linkk Busway Systems (M) Sdn Bhd; Semenyih; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading manufacturer in bus duct systems in Malaysia is seeking a skilled HR & Admin Manager. The role involves developing HR policies, managing recruitment processes, and overseeing payroll functions. Candidates should have a Bachelor’s degree in HR or related fields, 8 years of HR experience including 5 years in a managerial role, along with knowledge of Malaysian labor laws. This position offers an opportunity to make a significant impact in a reputable company.

Qualifications

• Minimum of 8 years of HR & Admin experience with 5 years in a managerial role.
• Ability to work under stress and maintain confidentiality.
• Strong knowledge of legal regulations related to employment.

Responsibilities

• Develop HR policies and procedures aligning with company objectives.
• Manage recruitment and onboarding processes for management level.
• Oversee payroll and statutory payments, ensuring compliance.

Skills

Microsoft Office applications

HR system (HR2000)

Confidentiality

Positive thinker

Written and spoken skills in English and Bahasa Malaysia

Knowledge of Employment Act and Malaysian Labour Law

Education

Bachelor Degree in Human Resource Management or equivalent

Job description

Managing HR & Admin functions within the organization by overseeing recruitment, employee relations, performance management, compensation and benefits, and compliance with labour laws.

Job Responsibilities :

• Develop, implement, and update HR policies and procedures that align with the Company’s objectives.
• Prepare and process monthly payroll and statutory payments in accordance with the set deadlines and legal requirements.
• Manage the recruitment process and handle onboarding/ staff orientation for management level.
• Maintain and update employee records in the HR systems and ensure personal files are well managed.
• Review and work closely with Finance department on Company’s insurance renewal.
• Prepare EA Form and submit Company’s Form E on a yearly basis.
• Prepare yearly budget for management review.
• Work closely with Head of Departments to perform appraisal process for staff probation and yearly performance.
• Manage disciplinary process, including conducting investigations and issuing corrective actions as needed.
• Prepare and review HR letters such as appointment letter, resignation acceptance letter, and other related letters.
• Conduct and prepare summary for yearly employee survey.
• Collect KPI’s results from all departments and prepare summaries of yearly increment and bonus for management review.
• Oversee the work pass and hostel license administration.
• Organise company events according to the yearly plan and budget.
• Review invoices of office & hostel utilities, panel clinic and outsourced manpower before submitting for payment.
• Prepare and carry out insurance claim/SOCSO claim for office staff as needed.
• Liaise with agents for Company’s motor licence purchase/renewal related.
• Oversee overall administrative duties, including managing office supplies, coordinating facility maintenance, and supervising department workflows.
• Any other duties as assigned by Management.

Job Requirements :

• Minimum of Bachelor Degree in Human Resource Management, Management, Business Administration or equivalent of any discipline.
• At least 8 years of HR & Admin working experience and at least 5 years of Managerial role.
• Proficient in Microsoft Office applications, particularly in Microsoft Excel, Word and PowerPoint.
• Proficient in HR system such as HR2000 application.
• Positive thinker and able to work under stress.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Good written and spoken skills in both English and Bahasa Malaysia.
• Strong knowledge of Employment Act, Malaysia Labour Law and other related legislation.
• Ability to work independently and be highly self‑motivated.

Kindly take note that ONLY shortlisted candidates will be notified, thank you for your application.

About the Company

We are a leading manufacturer of bus duct trunking systems, established in 1992. With over 5,000 projects completed across more than 50 countries, LINKK has earned a strong reputation as a trusted and reliable global brand. Backed by our solid presence in the Asia Pacific and Middle East through a network of dedicated distributors, we continue to deliver innovative, high‑quality solutions that exceed customer expectations. At LINKK, we take pride in our commitment to excellence and our mission to create an outstanding experience for every customer we serve.