Senior HR/Admin Manager

Linkk Busway Systems; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading transportation systems company in Malaysia seeks an experienced HR & Admin Manager. The role involves overseeing recruitment, performance management, payroll, and compliance with labor laws. Ideal candidates will hold a Bachelor Degree in HR or a related field, along with at least 8 years of HR & admin experience, including 5 years in a managerial role. Proficiency in Microsoft Office and HR2000 applications is essential. Join our dynamic team to help us drive success and maintain employee satisfaction.

Qualifications

• Minimum of 8 years of HR & Admin experience, with at least 5 years in a managerial role.
• Proficient in Microsoft Office applications.
• Strong knowledge of Malaysian Employment Act and Labour Law.

Responsibilities

• Oversee HR policy development and employee relations.
• Manage payroll and statutory payments to comply with legal requirements.
• Conduct performance appraisals and disciplinary processes.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Positive thinking

Confidentiality

Adaptability under stress

Bilingual (English, Bahasa Malaysia)

Knowledge of Malaysia Labour Law

Education

Bachelor Degree in Human Resource Management/Management/Business Administration

Tools

HR2000 application

Job description

Managing HR & Admin functions within the organization by overseeing recruitment, employee relations, performance management, compensation and benefits, and compliance with labour laws.

Job Responsibilities

• Develop, implement, and update HR policies and procedures that align with the Company’s objectives.
• Prepare and process monthly payroll and statutory payments in accordance with the set deadlines and legal requirements.
• Manage the recruitment process and handle onboarding/staff orientation for management level.
• Maintain and update employee records in the HR systems and ensure personal files are well managed.
• To review and work closely with Finance department on Company’s insurance renewal.
• Prepare EA Form and submit Company’s Form E in a yearly basis.
• Prepare yearly budget for management review.
• Work closely with Head of Departments to perform appraisal process for staff probation and yearly performance.
• Manage disciplinary process, including conducting investigations and issuing corrective actions as needed.
• Prepare and review HR letters such as appointment letter, resignation acceptance letter, and etc.
• Conduct and prepare summary for yearly employee survey.
• Collect KPI’s results from all the departments and prepare summaries of yearly increment and bonus for management review.
• Oversee the work pass and hostel license administration.
• Organize company events according to the yearly plan and budget.
• Review invoices of office & hostel utilities, panel clinic and outsourced manpower before submitting for payment.
• To prepare and perform insurance claim/SOCSO claim for office staff as needed.
• Liaise with agents for Company’s motor license purchase/renewal related.
• Oversee overall administrative duties, including managing office supplies, coordinating facility maintenance, and supervising department workflows.
• Any other duties as assigned by the Management.

Job Requirements

• Minimum of Bachelor Degree in Human Resource Management/Management/Business Administration or equivalent of any discipline.
• At least 8 year(s) of HR & Admin working experience and at least 5 year(s) of Managerial role.
• Proficient in Microsoft Office applications, particularly in Microsoft Excel, Word, Power Point.
• Proficient in HR system such as HR2000 application.
• Positive thinker and able to work under stress.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Good written and spoken in both English and Bahasa Malaysia languages.
• Strong knowledge in Employment Act, Malaysia Labour Law and other related legislation.
• Ability to work independently and is a highly self-motivated individual.

Kindly take note that ONLY shortlisted candidates will be notified, thank you for your application.