Senior HR & Admin Executive

METIER FOOD SDN. BHD.; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A growing food company in Subang Jaya is looking for an HR & Admin Executive to manage human resources operations and oversee general office functions. The ideal candidate should have 4–7 years of experience in HR and office administration, with strong knowledge of Malaysian Employment Act. Responsibilities include payroll processing, office facility management, and leading employee engagement activities. The role emphasizes attention to detail and the ability to handle confidential data discreetly.

Qualifications

• 4–7 years of hands-on experience in HR and office administration, ideally in an SME environment.
• Strong knowledge of the Malaysian Employment Act and statutory requirements.
• Ability to handle confidential personnel and financial data with discretion.

Responsibilities

• Manage end-to-end monthly payroll processing and statutory compliance.
• Oversee office operations and general affairs including facility management.
• Champion company culture and employee engagement initiatives.
• Resolve employee grievances and manage internal communication.
• Maintain an organized handover of procedures for business continuity.

Skills

Proactive self-starter

High emotional intelligence

Attention to detail

Job description

We are seeking a highly organized and proactive HR & Admin Executive to serve as a key anchor for our growing team. In this role, you will manage our human resources functions and oversee general office operations, ensuring that both our people and our physical workspace are managed to a high standard of excellence and operational integrity.

Key Responsibilities

• Human Resources Operations

  • Payroll & Statutory Compliance: Manage end-to-end monthly payroll processing, including accurate and timely filings for EPF, SOCSO, EIS, and PCB with a strict target of zero late-payment penalties or interest charges.

  • Talent Lifecycle: Lead the recruitment process, including job postings, interview coordination, and the professional issuance of offer letters or disciplinary documents (e.g., warning letters).

  • Employee Records: Maintain comprehensive digital and physical employee files, including leave tracking, medical claims, and vaccination records.

  • Managing Interviews and Onboarding Process: Manage interviews with potential candidates and conduct onboarding process with new joiners.

• Office Operations & General Affairs

  • Facility Management: Oversee the cleanliness and professional environment of the office and meeting rooms, coordinating with cleaning services to maintain a high-standard workspace.

  • Pantry & Supplies: Manage inventory for the pantry (coffee, snacks, water) and office stationery, ensuring supplies are proactively replenished.

  • Asset Management: Maintain a 100% accurate company asset register; ensure all equipment (laptops, phones) is documented and signed for via equipment accountability forms before issuance.

  • Administrative Continuity: Monitor and process renewals for corporate insurance, vehicle road tax, and business licenses to ensure zero lapses in coverage.

• People Management & Culture Building

  • Culture Advocacy: Act as the primary champion of the company’s core values and PECS standards, ensuring all team members understand expectations for Performance, Conduct, and Professionalism.

  • Employee Engagement: Design and execute a monthly engagement calendar, including team-building activities, festive celebrations, and "Townhall" support to boost staff morale.

  • Performance Management Support: Facilitate annual and quarterly appraisal cycles by ensuring all Department Managers complete their Project Evaluation Forms accurately and on time.

  • Conflict Resolution: Act as the first point of contact for employee grievances, providing neutral mediation to ensure a harmonious working environment.

  • Internal Communication: Manage company-wide announcements regarding policies, milestones, and organizational changes to ensure transparency.

• Organizational Support & Integrity

  • Handover Excellence: Maintain an organized "Handover Bible" of procedures and records to ensure seamless transitions and business continuity.

  • Project Support: Assist in monitoring shared project timelines (e.g., ISO, Halal certifications) and gathering necessary documentation for compliance.

Requirements

• Experience: 4–7 years of hands‑on experience in HR and Office Administration, preferably within an SME environment.

• Knowledge: Strong proficiency in the Malaysian Employment Act and statutory requirements (LHDN, KWSP, PERKESO).

• Soft Skills: A proactive self‑starter with high emotional intelligence; able to balance empathy with the firmness required to maintain company discipline.

• Attributes: Exceptional attention to detail and a high level of discretion in handling confidential personnel and financial data.