Senior Group Secretarial Manager

Tan Chong Motor Holdings Berhad; Kuala Lumpur; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading conglomerate in Malaysia seeks a Corporate Secretary to lead the Group Secretarial Department. This role involves managing corporate secretarial duties, advising on governance, and ensuring compliance with regulatory requirements. The ideal candidate will have over 10 years of experience, a degree in Corporate Administration or Law, and is proficient in English. The company fosters an environment of teamwork, integrity, and innovation, making it an excellent place for career development.

Qualifications

• 10+ years of working experience in the corporate secretarial field.
• Familiar with Companies Act and Listing Requirements.
• Holding Company Secretarial Practising Certificate is advantageous.

Responsibilities

• Lead the Group Secretarial Department.
• Manage corporate secretarial matters including drafting minutes and resolutions.
• Review and finalize documents prepared by subordinates.
• Ensure timely filing of statutory forms.
• Liaise with auditors and authorities on corporate matters.

Skills

Corporate Administration

Corporate Law

Interpersonal Skills

Microsoft Office Applications

Regulatory Compliance

Written and Spoken English

Education

Degree in Corporate Administration / Law

ICSA Member

Job description

Tan Chong Group

Tan Chong Group is a leading conglomerate with diverse business interests in the automotive, real estate, and financial services sectors. Established in 1957, we have a strong presence in the Kuala Lumpur area and are known for our commitment to innovation, quality, and customer satisfaction. Our company culture encourages teamwork, integrity, and continuous improvement.

Summary

To lead the Group Secretarial Department in managing the corporate secretarial matters, including drafting of minutes and resolutions along with attending to Board and Board Committees' Meeting; to advise the Board and Management on regulatory requirements and governance related matters as and when required.

Responsibilities

• Review minutes of meeting or board resolution prepared by subordinates in terms of understanding of the subject matter, accuracy and completeness.
• Review and finalize the documents prepared by subordinates before execution.
• Ensuring proper and timely filing of the statutory forms/returns by subordinates to the Companies Secretary before Management/Director's review.
• Review and finalise agenda of meeting and oversee subordinates on compilation/upload of meetings papers in accordance with the timeline and any meeting related matters.
• Overseeing subordinates in attending to requests from internal and external stakeholders and on the completion of task.
• Liaise with auditors, due diligence solicitors, authorities and inter-departments staff on all corporate secretarial matters.
• To keep abreast with the latest development or current tropical issues relating to company secretarial practices and industry related matters.
• Provide guidance or job training to subordinates for career development.
• Identify skill gap (technical and leadership) for self and/or the team.
• Any other duties as and when assigned from time to time.

Requirements

• Degree in Corporate Administration / Law or from the Institute of Chartered Secretaries and Administrators (ICSA).
• Member of ICSA/ MAICSA.
• Holding Company Secretarial Practising Certificate / License is an added advantage.
• At least 10 years working experience in the related field.
• Familiar with Companies Act and Listing Requirements, knowledge in corporate law/companies act for other jurisdictions would be an added advantage.
• Proficiency in spoken & written English.
• Meticulous, possess integrity, good interpersonal skills and able to communicate with all levels.
• Proficiency in Microsoft Office applications.