Senior Executive Secretary & Office Coordinator

Hong Leong Bank Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading financial institution in Malaysia is looking for a skilled secretary to provide comprehensive support to the Head of Division/Department. The ideal candidate will have over 5 years of secretarial or administrative experience and must be proficient in MS Office applications. Fluency in both English and Bahasa Malaysia is essential, along with strong organizational skills. This role plays a crucial part in office management and effective communication with various stakeholders.

Qualifications

• 5 years and above secretarial or administration work experience.
• Discretion to carry out tasks requiring a high level of confidentiality.

Responsibilities

• Provide support to the Head of Division/Department's team.
• Maintain the general upkeep of the office and manage the filing system.
• Control purchase costs of office supplies and equipment.
• Update the organization chart on a monthly basis.
• Plan and coordinate departmental functions and training.
• Assist in meeting preparation and documentation.

Skills

Proficient in MS Office (Outlook, Word, Excel, PowerPoint)

Native fluency in English

Native fluency in Bahasa Malaysia

Strong organization and planning skills

Good interpersonal communication skills

Ability to work independently

Proactive resourceful multitasker

Education

Degree Holder

Job description

A leading financial institution in Malaysia is looking for a skilled secretary to provide comprehensive support to the Head of Division/Department. The ideal candidate will have over 5 years of secretarial or administrative experience and must be proficient in MS Office applications. Fluency in both English and Bahasa Malaysia is essential, along with strong organizational skills. This role plays a crucial part in office management and effective communication with various stakeholders.