Senior Executive, Project Administration

FFM Berhad; Sungai Buloh; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading project management firm located in Sungai Buloh is seeking a Senior Executive for Project Administration. This role involves handling project management tasks, supervising progress, and coordinating communications among stakeholders. Candidates should possess a Bachelor’s Degree in Civil Engineering or a related field, with at least 5 years of experience in project administration within the agriculture or manufacturing industry. Proficiency in tools like Word, Excel, and CAD software is essential. Excellent communication skills in English, Bahasa, and Chinese are also required.

Qualifications

• Minimum 5 years’ working experience in Project Administration/Project Management in agriculture or manufacturing industry.
• Ability to review and interpret architectural and engineering drawings.
• Familiar with local authority regulations (e.g., PBT, BOMBA, JTK).

Responsibilities

• Handle project management administrative tasks and documents.
• Assist in supervising project progress and ensure compliance with requirements.
• Coordinate between consultants, contractors, and project teams.

Skills

Project planning

Cost estimation

Site supervision

Documentation

Communication skills

Team player

Education

Bachelor’s Degree in Civil Engineering/Town Planning

Tools

Word

Excel

PowerPoint

CAD software

SAP

Job description

Senior Executive, Project Administration

Responsibilities:

• To handle project management administrative tasks and documents such as contract or award letter, payment, record keeping, budgets, KM, BP and CCC submission.
• To assist in supervising the progress of project, ensuring design specifications, safety practice, work schedule and other related requirements are met.
• To highlight any issue to superior to maintain project progress as accordance to timeline.
• To assist in organizing various aspects of the assign project, from inspection to construction, till complete and handover.
• To Assist in managing communication matters for all internal and external stakeholders.
• To coordinate between consultants, contractors, project team, finance, other stakeholders on any arising matters related to new projects.
• To maintain accurate project documentation, contracts, variation orders, and progress report.

Experience & Qualifications

• Bachelor’s Degree in Civil Engineering/Town Planning or a related field or equivalent education.
• Minimum 5 years’ working experience in Project Administration/ Project Management/ in agriculture or manufacturing industry.

Technical Skills & Professional Knowledge

• Able to review and interpret architectural, civil, mechanical and electrical drawings
• Experienced coordinating with consultants, contractors, and cross-functional teams
• Skilled in project planning, cost estimation and site supervision
• Proficient in documentation, reporting, and handling project submission and approvals
• Familiar with local authority regulations (e.g., PBT, BOMBA, JTK, etc)
• Display a high degree of accuracy, attention to details and the discipline to follow up outstanding matters.
• Detail-oriented, good interpersonal skills, team player and possesses self-initiative.
• Excellent verbal and written communication skills with the ability to communicate effectively with employees and stakeholders proficient in English, Bahasa & Chinese speaking.
• Experienced in executing and improving procedures.
• Able to engage in a professional and collaborative manner with internal and external stakeholders.
• Well verse in Word, Excel, PowerPoint and CAD software. Experience in SAP environment, Microsoft Outlook, Team and OneDrive are an added advantage.
• Strong organizational and time management skills to meet deadlines and manage multiple priorities.