Senior Executive, Human Resources

INTI International University & Colleges; Negeri Sembilan; On-site; MYR 45,000 - 65,000; Full time

Job summary

An Educational Institution located in Negeri Sembilan seeks a Talent Acquisition professional responsible for managing the entire recruitment process, including sourcing candidates, coordinating interviews, and overseeing employer branding initiatives. The ideal candidate will have experience in talent acquisition, excellent communication skills, and the ability to handle expatriate work visa applications. This role is crucial in ensuring a smooth onboarding experience for new employees and maintaining strong stakeholder relationships.

Qualifications

• Proven experience in talent acquisition, preferably in an educational institution.
• Strong organizational skills for managing multiple recruitment processes.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage end-to-end talent acquisition process.
• Coordinate interviews and logistics.
• Engage in employer branding activities.
• Ensure compliance with employment regulations.
• Handle expatriate work visa applications.

Skills

Talent acquisition

Stakeholder engagement

Recruitment process management

Interview coordination

Employer branding

Compliance with regulations

Education

Bachelor's degree in Human Resources or related field

Tools

Recruitment software

HR Information System

Job description

INTI International University & Colleges – Kampung Baharu Nilai, Negeri Sembilan

1. Talent Acquisition & Employer Branding

• Actively manage the end-to-end talent acquisition process for INTI Nilai campuses, from talent sourcing to new joiner onboarding.
• Responsible for online advertisement including Jobstreet, telf.com, Career Page and others for INTI Nilai campuses hiring in order to find the best talent.
• Managing the internal recruitment portal effectively.
• Engage in effective recruitment methods to determine useful applicant markets.
• Work collaboratively with other Campus Recruiters/HR Business Partners as well as Corporate HR to align processes and ways of working, and to share best practices.
• Build and maintain quality relationships with internal and external stakeholders.
• Conduct preliminary phone screening of candidates before profiling to hiring managers.
• Provide the best experience possible to candidates and hiring managers throughout the talent acquisition journey.
• Participate in external career fairs and activities to enhance INTI’s employer brand awareness.
• Ensure that job descriptions have a consistent “look and feel” when advertised externally.
• Responsible for coordination, facilitation and administrative duties related to talent acquisition and employer branding.
• Arrange and coordinate interviews, including logistic arrangement.
• Conduct and request required checks needed for candidate such as Background Criminal, Education, Reference and Personal Profiling.
• Prepare Letter of Appointments and other hiring documents for new employees.
• Handle end-to-end Employment Pass (work visa) application & renewal process, including liaison with Agency and candidates on required documentation.
• Ensure that employment visa quota from MDEC and ESD are sufficient for new and renewal application for expatriates.
• Ensure that all relevant documents are submitted by new staff for teaching permit application.
• Work closely with IT for new employees’ system access and devices, to ensure timely delivery on new employees’ first day of work.
• Ensure that new employee feels welcome and valued on their reporting day by preparing the Welcome Signage.
• Responsible to distribute Employee Handbook and Welcome Pack on their first day of work.
• Provide a short briefing to all new employees on reporting day in order to help employees learn the company culture quickly.
• Responsible to prepare New Hire Video for new staff and share it to all via announcement as part of their introduction to other staff.
• New Employee Onboarding Program – schedule sessions, block participants’ and presenters’ calendars, arrange logistic and refreshments, print materials, compile participants’ feedback and prepare report, etc.
• Create new joiner’s Personal File and ensure completeness of documents before handover to the HR Operations team.
• Act as a point of contact for internal stakeholders regarding talent acquisition topics.
• Support the execution of talent acquisition trainings for line managers.
• Own items in the Talent Acquisition HR Strategy Roadmap to ensure consistent, high ratings are maintained for Nilai campuses’ TA strategies and processes.
• Responsible for end-to-end internship hiring at INTI Campuses.

2. Expatriate Matter (MDEC, MyXpats & ESD)

• Transfer of Endorsement
• Yearly projection quota
• Dependant Pass
• Work Permit (spouse visa holder)
• Ministry of Human Resource Approval

SUPPORT ROLES:

• HR Operations:
  • 1. Industrial Relations
    • Responsible for the preparation & checking of documents for disciplinary procedure which includes show cause, termination, suspension and follow up action.
    • Responsible for answering Industrial Relations / disciplinary related queries.
  • 2. HR Operations & Administration
    • Update employees' personal files accurately and on timely manner.
    • Update MQA (Malaysian Qualifications Agency) files accurately and timely for accreditation.
    • Ensure all HR information and documentation required for accreditation and audits are accurate and updated.
    • Ensure teaching permits and relevant records are compliant with MOHE requirements.
    • Track and update staff movement and contract staff list on timely manner.
    • Create and update on the process of appointment in the university accordingly to the Constitution and other requirements.
  • 3. HR Reporting
    • Preparing reports as requested which include Group HR Hiring Report, Group Recruitment Analysis and any other reports that has been requested.
  • 4. HR Business Partnering
    • Responsible to be HR Business Partner with few Faculty, Center or Department for better business efficiency.
• Campus Operations:
  • 1. Internal Auditor & Task Force Team (ISO45001)
    • Participate as ISO OSHA Committee in order to look at the compliance of ISO 45001 in regards to issues relating to HR.
  • 2. Employee Engagement
    • Participate and lead in HR related activities projects (e.g. employee engagement activities & employee recognition initiatives).
    • Responsible as Human Resource Business Partner to few faculties in order to have better engagement and communication.
    • Lead the internal performance group in INTI Campus for festival celebrations performance.
  • 3. Head of Programme Onboarding Program
    • Responsible for Head of Program Onboarding Session Program for the HOPs to have a better understanding and be prepared for the role.
  • 4. Emergency Response Team Squad
    • Responsible as part of Fire Fighting Squad under ERT Team for the University.
  • 5. Student Engagement
    • Responsible to assist study tour student on the cultural dance class and part of club society advisor.

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