Senior Executive, Company Secretary (Supervisor)

Syarikat Ong; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading corporate services firm in Kuala Lumpur is seeking a Senior Executive, Company Secretary to manage client portfolios and lead the corporate secretarial team. The role requires expertise in statutory compliance, governance practices, and client relationship management. You will advise clients on corporate structure and governance, oversee statutory records, and ensure timely filings. This position demands strong leadership skills and the ability to foster teamwork. Competitive package offered with opportunities for professional growth.

Qualifications

• Experience in corporate secretarial work and governance practices.
• Strong leadership and communication skills.
• Ability to manage statutory records and compliance.

Responsibilities

• Advise clients on compliance and governance matters.
• Manage corporate secretarial functions and documentation.
• Liaise with multiple stakeholders on secretarial matters.

Skills

Statutory compliance

Corporate governance

Client management

Leadership

Job description

Senior Executive, Company Secretary (Supervisor)

1. Advise clients on statutory compliance, corporate structure, governance practices, and all related secretarial matters in accordance with relevant legislation and corporate governance frameworks.
2. Manage a portfolio of local and international companies, handling all aspects of corporate secretarial work, including incorporation, changes in corporate structure, and company dissolution.
3. Maintain and update statutory records, forms, returns, and notifications, ensuring all statutory reporting and filings are completed accurately and on time with the relevant authorities.
4. Support and execute corporate secretarial functions, including drafting resolutions and other relevant documents, and filing with the appropriate authorities.
5. Assist the Director in organizing and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with statutory obligations and procedural requirements.
6. Liaise with clients, auditors, tax agents, legal advisors, and/or other government authorities on secretarial matters.
7. Handle client onboarding and acceptance procedures, including KYC checks and compliance with required standards.
8. Support business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.
9. Maintain strong client relationships, manage client expectations, handle escalations, and ensure client satisfaction and long-term engagement.
10. Lead, guide, and manage the corporate secretarial team, review team members’ work, and ensure deliverables meet quality standards and client expectations before submission.
11. Provide leadership by fostering teamwork, collaboration, and alignment with the company’s overall objectives.
12. Execute secretarial tasks when required, ensuring smooth operations while setting the standard for the team.
13. Undertake any other related assignments, tasks, or responsibilities as directed by management.