Senior Corporate Secretarial (Supporting Hong Kong)

Ascentium Max Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading corporate service provider is seeking a Senior Corporate Secretarial professional in Petaling Jaya, Malaysia. The role involves executing full corporate secretarial services and ensuring compliance with Hong Kong and BVI regulations. Candidates should have 4 to 6 years of relevant experience and possess strong communication skills in English and Mandarin. Experience with BlueMeg and ICSA is advantageous. Join a dynamic team where you can contribute to promoting good corporate governance practices.

Qualifications

• Must have at least 4 - 6 years of relevant working experience.
• Good command of both spoken and written English and Simplified Mandarin.
• Able to work independently and is a good team player.

Responsibilities

• Review and manage corporate secretarial service deliverables.
• Prepare and file statutory returns and compliance documents.
• Ensure high standards of corporate governance and compliance.

Skills

Communication skills

Analytical skills

Problem-solving skills

Knowledge of listing rules

Proficiency in English

Ability to read/write Simplified Chinese

Familiarity with Companies Acts

Team player

Education

Bachelor’s Degree in Corporate Administration

Part ICSA qualification

Tools

BlueMeg

Job description

Senior Corporate Secretarial (Supporting Hong Kong)

Ascentium Max Sdn Bhd – Damansara, Selangor

To review, plan, prepare and manage the execution of corporate secretarial service deliverables and to fulfill multi-dimensional clients’ requests and requirements riding on pre-defined workflows, technology and systems to ensure and provide quality work and services in timely manner in compliance with the companies laws and regulations of Hong Kong and/or BVI jurisdictions and to promote good corporate governance practices.

Job Descriptions:

1. Full Corporate Secretarial Management

Executing a full range of company secretarial services, including company incorporation across multiple jurisdictions using internal systems (e.g., portal/BlueMeg).

Preparing and filing statutory returns, forms, and compliance documents.

Updating and maintaining accurate and complete corporate secretarial files, registers, and records.

2. Administrative & Compliance Support

Performing data entry, data updates, storage, filing, and other administrative tasks in the company’s designated systems.

Ensuring proper housekeeping and organisation of client documents and statutory files.

3. Client Communication & Service Standards

Acknowledging client requests/queries within 1 business day.

Following up on required information or documents within 2 business days.

Upholding high standards of corporate governance, compliance, and regulatory requirements.

4. Supervisory & Review Responsibilities

Assisting the Team Lead in reviewing and checking the work prepared by Specialists.

Monitoring and guiding Specialists on corporate secretarial tasks.

Ensuring Specialists strictly adhere to internal policies and SOPs.

5. Operational Support & Higher-Level Tasks

Performing medium to high-complexity tasks as assigned by management or superiors.

Providing direct support to Specialists when required, such as filings, data entry, and administrative duties.

Ensuring consistent compliance with internal policies and Standard Operating Procedures (SOPs).

Qualifications and Requirements:

College or Bachelor’s Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, or any other related discipline etc.

Part ICSA qualification/Graduate of ICSA is an advantage.

Must have at least 4 - 6 years of relevant working experience

Must have basic knowledge and understanding of listing rules and local governance and practices.

Experience with BlueMeg is an advantage/preferred.

Proficiency in the English language.

Able to read and write Simplified Chinese.

1. PERSONAL SKILLS/ ATTRIBUTES

Possess good communications, analytical and problem-solving skills.

Good command of both spoken and written English and Simplified Mandarin. "We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Able to converse in Cantonese and/or Mandarin.

Familiar with Companies Acts and filings of statutory forms to the authorities.

Able to work independently and is a good team player.

Good interpersonal skills and ability to work well with team members.

Able to work under pressure and meet submission deadlines with minimal supervision and guidance.

Able to identify and demostrate clear comprehension of clients’ and organizational needs.

Punctuality at work at all times.

Confident in facing issues and/or resolving issues/challenges.

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