Senior Associate - HR Services (EDA)

DHL; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global logistics firm in Petaling Jaya seeks an HR Data Management professional to oversee accurate HRIS data and reporting. You will support HR operations, ensuring compliance with processes and enhancing system efficiency. The ideal candidate has 3-5 years of experience in HR functions and a diploma or degree, with excellent English communication skills. This role offers a chance to improve HR processes in a dynamic environment.

Qualifications

• 3-5 years of external experience for diploma holders.
• 1.5-3 years of experience for degree holders.
• Good command of English in both verbal and written.

Responsibilities

• Support HR Business Partner in payroll management.
• Ensure accurate HR data entry through audits.
• Meet KPIs for HR services.
• Assist in process improvements.

Skills

Analysis

Planning & Organizing

Decision Making

Results Orientation

Customer Orientation

Teamwork

Accountability

Communication

Task Orientation

Self-Management

Attention to Details

Quick Learner

Resourceful

Education

Diploma

Degree

Tools

HRIS system

Microsoft Excel

Microsoft Word

Job description

Job Purpose

Provides day-to-day Management Reporting and HRIS data to the business units and/or HR Business Partner and ensure that the Data in the HRIS is accurate and the reports are generated in a timely manner.

Key Tasks

HR Business Partners

Provide effective and efficient support to the HR Business Partner to ensure the smooth running of the payroll of the various countries and business units.

EDA and Management Reporting

Provide support to HR Business Partner in ensuring that deadlines are complied. Ensure day-to-day HR data are entered into the system accurately through regular system audits.

Managers and Team Leads

• Meeting set KPIs for HR Services
• Comply with askHR SOP and quality standards
• Demonstrate flexibility in work assignments (new and backup)
• Maintain process documentation up to date (DWI and Process Map)
• Participate in process improvements initiatives

HRIS consultants

Work with the consultants to ensure that standard and regular reports are customised into the HRIS system for ease of administration.

Process

• Assist the Team Leader by suggesting solutions for continuous improvements and enhancement to the system for ease of administration.
• Provide feedback on issues and concerns pertaining to reporting and data administration.
• Ensure that accurate employee information is provided at all times.
• Ensure compliance to personal data privacy in accordance to the country regulation
• Contribute ideas/information into the knowledge base

Others

• Execute transactional tasks (routine and adhoc) with minimal supervision of seniors

Skills & Qualification

• Relevant years of external experience; 3 - 5 yrs for diploma holders; 1.5 - 3 yrs for degree holders with a minimum education requirement of Diploma level.
• Good command in English language in both verbal and written.

Technical/ Functional

• Good grasp of knowledge of HR process and employee life cycle
• Good knowledge in HRIS system and computing tools (Words and Excel)
• Understand inter-dependencies, interfaces and touch points of

HR data/process

• Experience in at least one HRIS system
• Data entry experience
• Experience in generating & customizing reports

Skillsets

Analysis, Planning & Organizing, Decision Making, Results Orientation, Customer Orientation, Teamwork, Accountability, Communication, Task Orientation, Self-Management, Attention to Details and Accurate, Quick Learner and Resourceful.