Senior Administrative Officer

XINGR TECHNOLOGIES (M) SDN. BHD.; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A tech company in Malaysia is seeking a Senior Administrative Officer who will manage invoicing, payroll liaison, and HR support. You will coordinate employee documentation and assist in recruitment while handling general office administration. The ideal candidate has experience in an administrative role and is organized, detail-oriented, and able to manage multiple tasks efficiently. This position is located in Penang and requires strong communication skills for effective interaction with various internal and external stakeholders.

Qualifications

• Experience in administrative roles with HR support is essential.
• Ability to liaise effectively with finance and external vendors.
• Strong organizational skills for managing documentation and office supplies.

Responsibilities

• Prepare and track invoices and payment documentation.
• Liaise with payroll vendors for processing and compliance.
• Assist in recruitment and headcount tracking.
• Manage general office administration and supplies.

Job description

Senior Administrative Officer (with basic HR Support)

- Prepare and track invoices, Delivery Orders (DO), and payment documentation in coordination with Finance.

- Liaise with external payroll vendors or HQ for payroll processing and ensure statutory compliance (EPF, SOCSO, EIS, PCB)

- Coordinate with HQ for onboarding, probation confirmation, contract renewals, employee benefits & offboarding.

- Assist in recruitment, manpower planning and headcount tracking.

- Liaise with HQ to maintain employee handbook, policies, and SOPs.

- Liaise with HQ for employee records, contracts, and HR documentation.

- Support audit, ISO, or internal compliance documentation if required.

- Support disciplinary matters and basic employee relations.

- Manage general office administration, supplies, and vendors.

- Handle basic purchasing, PRs, and coordination with suppliers.

- Liaise with HQ to maintain records for office assets, equipment, and access cards.

- Coordinate office maintenance, utilities, and service providers.