Senior Admin Executive / Assistant Manager

moomoo; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A dynamic financial services company in Kuala Lumpur is seeking a proactive Senior Admin Executive / Assistant Manager. This role involves overseeing daily office operations, enhancing procedures for efficiency, and leading junior staff. Candidates should have at least 5 years of related experience, strong organizational and leadership skills, and be proficient in English, Mandarin, and Bahasa Malaysia. Benefits include a contractual 13th-month salary and a performance-based bonus.

Benefits

13-Month Salary (Contractual Bonus)

Performance-Based Variable Bonus

Convenient Access to Public Transport

Career Development Opportunities

Company Team Building & Bonding Activities

Free-Flow Pantry Snacks & Drinks

Dynamic, Multinational Working Environment

Qualifications

• At least 5 years of relevant experience in office administration, operations, or corporate services.
• Demonstrated leadership skills, with the ability to guide and motivate colleagues.
• Proactive, independent, and adaptable.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Language Requirement(s): English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Oversee smooth day-to-day office operations, ensuring efficiency and compliance.
• Review, implement, and enhance operational procedures.
• Lead by example, providing guidance to junior team members.
• Work closely with internal teams and external partners for regulatory compliance.
• Support and coordinate company events from planning to execution.
• Manage property upkeep and office equipment maintenance.
• Handle documentation processes and administrative coordination.
• Take ownership of ad hoc projects and tasks.

Skills

Leadership skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Adaptability

Education

Diploma/Degree in Business Administration or related field

Job description

We are looking for a proactive and detail-oriented Senior Admin Executive / Assistant Manager to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys optimizing processes, and can balance independence with strong teamwork skills.

Key Responsibilities

• Oversee smooth day-to-day office operations, ensuring efficiency and compliance with company policies.
• Review, implement, and enhance operational procedures to improve productivity and workflow.
• Lead by example, providing guidance to junior team members or colleagues where needed to ensure operational excellence.
• Work closely with internal teams and external partners to ensure regulatory compliance and maintain accurate records.
• Support and coordinate company events, from planning to execution, including logistics and communications.
• Manage property upkeep, office equipment maintenance, and renewal of permits/licenses.
• Handle documentation processes, administrative coordination, and cross-department support.
• Take ownership of ad hoc projects and tasks, showing flexibility and problem-solving skills.

Qualifications

• Diploma/Degree in Business Administration, Management, or related field.

• At least 5 years of relevant experience in office administration, operations, or corporate services.
• Demonstrated leadership skills, with the ability to guide and motivate colleagues.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proactive, independent, and adaptable, with excellent communication skills.
• Proficient in Microsoft Office Suite and able to quickly learn new systems.
• Language Requirement(s): English, Mandarin, and Bahasa Malaysia

Benefits

• 13-Month Salary (Contractual Bonus)
• Performance-Based Variable Bonus
• Convenient Access to Public Transport
• Career Development Opportunities in the Financial Services Industry
• Company Team Building & Bonding Activities
• Free-Flow Pantry Snacks & Drinks
• Dynamic, Multinational Working Environment

About Moomoo Financial Inc.

Moomoo Financial Inc. (MFI), also known as moomoo US, is an online broker-dealer registered with and regulated by FINRA (the "Financial Industry Regulatory Authority") and a member of the SIPC (the "Securities Investor Protection Corporation"). As a next-generation broker-dealer, MFI offers an enhanced trading experience, including commission-free trading and convenient mobile investing.

About Futu

Futu Holdings Limited (NASDAQ: FUTU) is an advanced technology company that transforms the investing experience through its fully digitized brokerage and wealth management platform. Moomoo Financial Inc. is an indirect wholly owned subsidiary of Futu Holdings Limited. With a focus on innovation, Futu aims to revolutionize the industry by combining technology with comprehensive investment services.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Futu Holdings Limited, including all subsidiaries, is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.