Senior Admin Executive

Sunsuria; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading administrative service provider in Malaysia is seeking an experienced professional to oversee daily administrative workflows across clinics. The successful candidate will manage staff coordination, ensure compliance with operational guidelines, and prepare vital reports for management. Ideal candidates should have 5 years of experience in administration or operations support, with strong organizational skills and the ability to handle sensitive information. This role may require travel between clinics.

Qualifications

• 5 years’ experience in administration, operations support, or similar roles.
• Prior experience as a Personal Assistant, Admin, or HR is highly valued.
• Able to handle sensitive information with discretion and maturity.

Responsibilities

• Oversee daily administrative workflows across all clinics.
• Maintain compliance with SOPs and operational guidelines.
• Prepare monthly administrative and operational reports for management.

Skills

Organisational skills

Attention to detail

Time-management

Job description

Oversee daily administrative workflows across all clinics.

Maintain compliance with SOPs and operational guidelines.

Ensure office and clinic upkeep, readiness, and stock control.

Prepare monthly administrative and operational reports for management.

Support Clinic Managers with any operational or administrative requirements.

Staff-Related Coordination

• Manage onboarding documentation, staff files, and updates to agreements or records.
• Maintain attendance trackers, performance matrices, and staff-related summary sheets.
• Assist with monthly submissions of staff records and required inputs.
• Provide follow-ups and guidance on procedural or documentation matters.

Process Improvement

• Review and streamline administrative workflows across clinics.
• Implement practical solutions to improve efficiency and consistency.

Job Requirements

• 5 years’ experience in administration, operations support, or similar roles
• Prior experience as a Personal Assistant, Admin, or HR is highly valued
• Strong organisational skills, attention to detail, and time-management capabilities
• Able to handle sensitive information with discretion and maturity
• Able to travel between clinics when needed.