Senior Admin Executive

ManpowerGroup; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A global business solutions provider in Kuala Lumpur is looking for a professional to handle administrative services and facility management. Key responsibilities include providing administrative support, managing visitor interactions, and assisting with the relocation of Chinese employees. The ideal candidate should have experience in facility management, strong organizational and communication skills, and a good understanding of compliance standards. This role offers the opportunity to support operations in a dynamic environment.

Qualifications

• Proven experience in administrative services or facility management.
• Strong organizational skills and attention to detail.
• Ability to manage responsibilities in employee support and government relations.

Responsibilities

• Provide administrative services for operations in Malaysia.
• Manage visitors and employee requests for a professional environment.
• Support relocation for Chinese employees including visa applications.

Skills

Organizational skills

Problem-solving skills

Interpersonal skills

Communication skills

Tools

Office management tools

Job description

About the Employer

Our client is a global business solutions provider committed to operational excellence and corporate citizenship. With a strong focus on efficiency, compliance, and employee support, the employer empowers professionals to manage administrative services, government relations, and office expansion initiatives while ensuring a positive and productive workplace environment.

Key Responsibilities

Admin Service & Facility Management

• Provide administrative services and support for smooth operations in Malaysia.
• Welcome visitors, respond to employee requests, and manage cleaners to maintain a professional environment.
• Oversee physical security to ensure ISO27001 compliance.
• Coordinate with landlords and property managers for seamless office operations.
• Prepare office supplies budgets and perform cost-effective procurement.

Support for Chinese Employees

• Provide comprehensive relocation support for employees from China, including EP visa applications, apartment searches, hotel bookings, and logistical assistance.
• Address living issues to ensure a comfortable stay in Malaysia.

Government Relations

• Support government relations efforts by responding to bureau requests and submitting required materials.
• Research policies to access incentives and foster positive corporate citizenship.
• Interact with government officials on behalf of the employer.

Office Expansion

• Assist with office expansion strategies by researching suitable locations and identifying vendors.
• Oversee office setup processes and support service teams during move-in.

Job Requirements

• Proven experience in administrative services, facility management, or related fields.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to manage multiple responsibilities including employee support, government relations, and office expansion.
• Excellent communication and interpersonal skills to engage with employees, vendors, and government officials.
• Knowledge of compliance standards such as ISO27001 is an advantage.
• Proficiency in office management tools and procurement processes.