SENIOR ADMIN

KS Fire & Safety Engineering Sdn Bhd; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading engineering company in Penang is seeking a Senior Admin to oversee office operations and manage administrative duties. This role involves handling documentation, financial processes, and supporting management with planning and reporting. The ideal candidate should have a diploma or degree in a relevant field, along with 2-4 years of experience in admin and accounting roles. Strong organizational skills and proficiency in Microsoft Excel are essential. Join a dynamic team at a stable company offering competitive salary and benefits.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for professional development

Qualifications

• 2-4 years of experience in administrative and accounting roles.
• Proficient in Microsoft Excel and other Office tools.
• Experience in construction or project-based companies is a plus.

Responsibilities

• Oversee office administration and ensure smooth workflow.
• Manage documentation, reports, and company records.
• Handle full/partial sets of accounts and prepare invoices.
• Assist with monthly closing and financial statements.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Ability to multitask

Education

Diploma/Degree in Accounting, Business Administration, Finance

Tools

Accounting software (Info‑Tech/SQL/AutoCount)

Job description

KS Fire & Safety Engineering Sdn Bhd – Penang

Join KS FIRE & SAFETY ENGINEERING SDN BHD, a trusted specialist in fire protection and safety systems. We’re looking for a Senior Admin to oversee office operations, manage full-spectrum administrative duties, and support the company’s financial and accounting functions. This role is ideal for someone with strong organisational skills, proven accounting experience, and the ability to work independently with minimal supervision. This is an excellent opportunity for someone eager to build administrative skills and grow in a stable engineering company.

What you'll be doing

• Oversee day‑to‑day office administration and ensure smooth workflow across departments
• Manage documentation, reports, filing systems, and company records
• Handle incoming calls, emails, correspondence and ensure timely and professional responses
• Handle full/partial sets of accounts (AP/AR, GL, bank reconciliation)
• Prepare customer invoices, verify supplier invoices, perform payment processing
• Monitor ageing reports and follow up proactively on outstanding payments to ensure healthy cash flow
• Assist with monthly closing, financial statements, and management reporting
• Support management with administrative planning, cost tracking, and process improvements
• Assist in project coordination tasks when required
• Perform other duties assigned by management from time to time

What we're looking for

• Diploma/Degree in Accounting, Business Administration, Finance, or equivalent
• Minimum 2‑4 years of working experience in admin & accounting roles
• Proficient in Microsoft Office (especially Excel); experience with accounting software (Info‑Tech/SQL/AutoCount) is a plus
• Strong organisational skills, high attention to detail, ability to work independently
• Good communication and interpersonal skills
• Responsible, proactive, and able to multitask in a fast‑moving work environment
• Experience in construction, engineering, or project‑based companies is an added advantage

What we offer

At KS FIRE & SAFETY ENGINEERING SDN BHD, we're committed to providing our employees with a rewarding and fulfilling work experience. We offer a competitive salary, comprehensive benefits package and opportunities for professional development and career advancement. Our company culture promotes teamwork, innovation and healthy work‑life balance.

About us

KS FIRE & SAFETY ENGINEERING SDN BHD is a leading provider of fire and safety engineering solutions. With over 30 years of experience, we have established a strong reputation for delivering high‑quality, innovative engineering projects across a range of industries. Our commitment to excellence, safety, and sustainability has earned us the trust of our clients and the respect of our industry peers.

Apply now for this exciting opportunity to join our dynamic team!