Secretary To Executive Director

PERSOL; Selangor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading service provider in Selangor is looking for a dedicated Personal Assistant to manage various personal and professional tasks for their superior. The role requires excellent communication skills in English and Bahasa Malaysia, along with 2 to 5 years of relevant experience. Responsibilities include handling correspondence, organizing schedules, and conducting background research. Ideal candidates should be tactful, resourceful, and capable of working under pressure. This position presents a dynamic work environment with opportunities for personal growth.

Qualifications

• 2 to 5 years of relevant experience.
• Good command of spoken and written English and Bahasa Malaysia.
• Highly committed and responsible.
• Able to handle emotion and stress well.

Responsibilities

• Handle personal work matters for the superior.
• Organize diaries, make appointments, and handle correspondences.
• Prepare documents, reports, and briefing papers.
• Organize and attend meetings and events.

Skills

Communication skills

Tactfulness

Independence

Resourcefulness

Interpersonal skills

Time management

Education

PSD or degree in any discipline

Job description

Responsibilities

• Handling all aspects of personal work of the superior.
• Screening telephone calls, inquiries and requests and handling them appropriately.
• Organizing and maintaining diaries, making appointments and appearances.
• Dealing with incoming/outgoing correspondences; writing letters, dictating minutes and reviewing interview scripts.
• Prepare documents, briefing papers, reports and interview scripts.
• Carry out background research and present findings on subjects the superior is dealing with.
• Organize and attend meetings and events.
• Liaise with clients, suppliers, contractors, makeup artists, artists and any other personnel involved in projects and staff of the SPA group.
• Arrange travel and accommodation and, when necessary, accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
• Required outstation/overseas travelling.
• Attend all matters as per instruction by the immediate superior or by a person assigned on behalf.
• Be involved in household matters such as maintaining household equipment, furniture, children’s daily schedule, drivers, maids, guards, gardener and religious teachers, including replenishing household items.
• Ensure the superior is well prepared for meetings, events, functions or photo sessions.

Requirements

• At least PSD / graduates from any discipline.
• 2 to 5 years of relevant experience.
• Good command of spoken and written English and Bahasa Malaysia.
• Highly committed to the job.
• Tactful and discrete when dealing with confidential information.
• Flexible, independent, resourceful, and self‑driven.
• Pleasant personality and possesses interpersonal and good communication skills.
• Responsible and proactive.
• High EQ, able to handle emotion and stress well.
• Able to work at a fast pace and within tight deadlines.