Secretary Executive

Toyota Laser Motor Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Malaysia seeks a skilled administrative professional to handle communication, scheduling, and office organization. The ideal candidate should have at least 2 years of relevant experience, strong organizational skills, and proficiency in software such as Word, Excel, and PowerPoint. The role includes greeting visitors and providing administrative support while managing databases and maintaining filing systems. This is an excellent opportunity for someone with the ability to multitask and prioritize effectively.

Qualifications

• Minimum 2 years’ experience in relevant field.
• Experience with scheduling and coordination.
• Ability to manage office organization.

Responsibilities

• Answer phones and handle correspondence.
• Manage diaries and schedule appointments.
• Prepare documents and presentations.
• Organize meetings and logistics.
• Maintain filing systems and manage databases.
• Greet visitors and direct inquiries.
• Provide administrative support.

Skills

Strong organizational skills

Time-management skills

Proficiency with computer software (Word, Excel, PowerPoint)

Ability to prioritize tasks

Education

SPM/ Diploma/Degree

Job description

Responsibilities

• Communication Management: Answering phones, taking messages, screening calls, handling correspondence (emails, letters, post).
• Scheduling & Coordination: Managing diaries, scheduling appointments, booking meeting rooms, arranging travel, and organizing events.
• Document Preparation: Typing, formatting, collating reports, drafting letters, and creating presentations.
• Meeting Support: Preparing agendas, taking minutes, distributing papers, and organizing logistics.
• Office Organization: Maintaining physical and digital filing systems, managing databases, and tracking office supplies.
• Client & Visitor Interaction: Greeting visitors, acting as a receptionist, and directing inquiries.
• Administrative Support: Data entry, expense processing, basic bookkeeping, and implementing new procedures.

Qualifications

• SPM/ Diploma/Degree
• Min 2 years’ experience in relevant field
• Strong organizational and time-management skills.
• Proficiency with computer software (Word, Excel, PowerPoint).
• Ability to prioritize tasks and work independently.