Secretarial -Contract processing Executive(JB)

Viskou Technology; Johor Bahru; On-site; MYR 30,000 - 50,000; Full time

Job summary

A fast-growing technology solutions company in Malaysia is seeking a professional for contract and business document support. Responsibilities include drafting and organizing contracts, assisting the sales team with documentation, and managing archives. The ideal candidate has strong Chinese writing skills, attention to detail, and a degree in business or related fields. Join an innovative team that values collaboration and personal growth.

Benefits

Innovative team with regional exposure

Collaborative company culture

Growth-focused career path

Recognition of efforts

Qualifications

• Clear logic and rigorous expression in writing required.
• Meticulous and patient in work, sensitive to numbers and clauses.
• Experience in business assistant or contract management preferred.

Responsibilities

• Draft, organize, proofread, and standardize business documents.
• Assist sales team with business documents and maintain detailed records.
• Establish and maintain filing system for contracts and ensure compliance.

Skills

Solid Chinese writing skills

Attention to detail

Ability to handle contracts

Strong sense of responsibility

Education

College degree or above in related field

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Viskou is a bold and fast-growing technology solutions company based in Malaysia, serving clients across Malaysia and Singapore. We're expanding — and we're looking for a to join HR industry who’s ready to grow with us. Ready to make your mark?

Responsibilities

I. Contract and Business Document Support (Core Responsibility)

• Responsible for drafting, organizing, proofreading and standardizing documents such as service contracts, sales contracts, quotations and business agreements.
• Conduct repeated verification of key information including contract clauses, service content, prices and cycles to ensure clear logic and accurate expression.
• Unify and maintain the format, language style and professional standards of the company’s external business documents.
• Cooperate with the sales, technical and management teams to complete the internal review and finalization of contracts.

II. Customer and Sales Support

• Assist the sales team in preparing business documents, service descriptions and supplementary materials required by customers.
• Follow up on contract versions, approval progress and signing status, and keep detailed records.
• Communicate with customers regarding contracts and relevant documents to ensure the information delivered is clear, precise and unambiguous.

III. Archives and Compliance Management

• Establish and maintain the filing system for contracts, quotations and customer documents.
• Be responsible for document version control, numbering and retention to ensure traceability.
• Assist in conducting internal compliance inspections to ensure all documents comply with the company’s procedures and management requirements.

IV. Other Supporting Work

• Assist with daily business and administrative support tasks.
• Complete other related work assigned by superiors.

Job Requirements

Essential Qualifications

• Possess solid Chinese writing skills, with clear logic and rigorous expression.
• Be meticulous and patient in work, and highly sensitive to numbers, clauses and details.
• Capable of handling contracts and standardized documents in a long-term and stable manner.
• Have a strong sense of responsibility, as well as basic confidentiality awareness and professional ethics.

Preferred Qualifications

• College degree or above; majors related to business management, secretarial studies, Chinese language and literature, or law are preferred.
• Candidates with relevant experience in business assistant, sales assistant, contract management or administrative documentation are preferred.
• Experience in B2B, engineering, IT, security or system integration industries is preferred.
• Proficient in using Word and Excel, and skilled in document formatting and version control.

Benefits

• Fast-growing, innovative team with regional exposure
• Collaborative, open, and energetic company culture
• Every effort is recognized; every voice is heard
• Growth‑focused career path with real impact.

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