Sales Coordinator

A'Famosa Group; Alor Gajah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A hospitality group in Malaysia seeks an organized Admin Sales Assistant to support the sales team. The role involves handling client correspondence, preparing proposals and invoices, and coordinating sales activities for events. Ideal candidates will demonstrate strong communication, multitasking, and problem-solving abilities to ensure smooth operations and drive sales success. Proficiency in Excel and a keen eye for detail are essential. An excellent opportunity for those looking to advance their careers in a dynamic environment.

Qualifications

• Organizational skills to manage sales activities and data effectively.
• Attention to detail for maintaining customer databases accurately.
• Ability to handle correspondence professionally.

Responsibilities

• Handle correspondence with clients via different communication channels.
• Assist in preparing proposals and invoices for clients.
• Coordinate sales activities for events and manage databases.

Skills

Excellent communication skills

Multitasking abilities

Problem-solving skills

Tools

Excel

Job description

We are seeking an organized and detail-oriented Admin Sales Assistant to join our team. The ideal candidate will assist the sales team by handling administrative tasks, maintaining customer data, processing orders, and providing support to sales representatives. This role will require excellent communication, multitasking, and problem-solving skills to ensure smooth sales operations and contribute to the overall success of the sales department.

Key Responsibilities

• Handle correspondence with clients via email, phone, or messaging apps. follow up on leads or client inquiries.
• Assist the sales team with preparing or sending proposal, Proforma Invoice, booking form and draft BEO to admin.
• Coordinate sales activities for upcoming events (preparing key envelope, function signages and re-arrange function voucher)
• Prepare and manage targeted databases ( school, corporate companies and government office ) by sourcing contact information from websites, organizing data in Excel, and ensuring accuracy. Handle direct mailing tasks including printing addresses on envelopes and mailing out resort brochures, promotional package flyers, and other marketing materials.
• Assist sales team to liaise with other departments (e.g., F&B, Voucher dept, purchasing, front desk) for upcoming event.
• Handle invoicing and payment follow-ups when needed.
• Handle client resort inspection when sales team is away or not available.

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