Sales Coordinator

LBS Bina Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent construction company in Malaysia is seeking an Office Administrator to ensure effective office operations, maintain cleanliness, and assist the Director of Sales & Marketing. The ideal candidate should be proficient in Microsoft Office, fluent in English and Bahasa, and possess strong organizational skills. Responsibilities include managing enquiries, conducting follow-ups, and maintaining accurate client data within the PMS. This role requires a self-motivated team player focused on delivering results.

Qualifications

• Proficient in Microsoft Office.
• Fluent communication in both written and oral English and Bahasa.
• Knowledge of Mandarin is an advantage.
• Self-motivated and a team player.
• Focused, energetic, and organized.

Responsibilities

• Oversee effective office administration and maintain cleanliness.
• Respond to enquiries promptly and conduct follow-ups.
• Ensure adequate stationery and collateral stock levels.
• Maintain functionality of office equipment.
• Assist Director of Sales & Marketing and Sales Managers.
• Maintain accurate client data in the PMS.

Skills

Microsoft Office

Fluent in English

Fluent in Bahasa

Knowledge of Mandarin

Self-motivated

Team player

Result driven

Energetic

Focused

Organized

Job description

Job Responsibilities

• Ensure overall effective office administration, maintain cleanliness at all times, to upkeep the display areas and display items.
• Ensure all enquiries and correspondences are replied within the stipulated time. Effective follow-ups are to be conducted for such enquiries.
• Ensure sufficient stock level of stationeries; give away items, collateral and brochures.
• Ensure all office equipment are in working condition e.g. computers, photocopy machine or printer.
• To effectively utilize the standard forms and letters to ensure that such forms and letters are presented in a most professional manner.
• To assist Director of Sales & Marketing and Sales Managers in answering telephone inquiries, preparing contract letters or proposal letters for all market segments and handles general administration.
• To maintain an effective account and account management through PMS and to be fully competent with operating PMS.
• To ensure that all client data input in the PMS is accurate and updated.
• Prepare corporate rate letters on newly signed up accounts and to update profile into PMS efficiently.
• To ensure that corporate rate letters, correspondence and other important documentation are prepared in a meticulous detail and presented in the most professional manner.
• To issue group resume and banquet event order (actual or draft) upon receive confirmation & reconfirmation of events from organiser.
• Banquet event order is to issue at the stipulated time and ensure it shall be issuing 3 working days before event date except last minute event shall be issue within the day or less than 24 hours before event date.
• To update event list with updated with require details at all time. The data & details on the event list shall be correct at all times and readily to be exact when it is needed.
• To ensure that group resume, site inspection, VIP list and other important information are distributed to support department in a timely manner.
• Ensure proper filing at the end of each day and mailing out letters.
• Perform any other duties assigned by the Director of Sales & Marketing and Sales Manager from time to time.

Job Requirements

• Microsoft Office
• Fluent in written and oral English and Bahasa.
• Knowledge of Mandarin or dialect will be an added advantage.
• Self-motivated
• Team player
• Result driven, energetic, and focused
• Flexible schedule, integrity and organized