Sales Admin Assistant

SCC Marketing M; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A regional marketing firm located in Puchong, Malaysia, is seeking a candidate to manage office supplies, documentation, and ensure Halal compliance. The ideal candidate should have 1-3 years of experience in sales administration or record management. Responsibilities include coordinating office equipment, handling incentive claims, and maintaining compliance documentation. This role is an excellent opportunity for someone looking to grow in the field of marketing compliance and operations.

Qualifications

• 1–3 years’ experience in sales administration or commercial support.
• Experience in documentation and record management.
• Knowledge of pricing, incentives, or order processing.

Responsibilities

• Manage office supplies and equipment for all assigned floors.
• Coordinate ordering, maintenance, and tracking of office equipment.
• Organize, maintain, and update physical and digital documentation.
• Ensure products comply with Halal standards and manage certification.
• Prepare and submit monthly incentive claims.

Skills

Office supplies management

Record management

Halal compliance

Sales administration

Job description

Manage office supplies and equipment for all assigned floors and departments.

Coordinate ordering, maintenance, and tracking of office equipment to ensure smooth daily operations

2. Documentation & Record Management

Organize, maintain, and update physical and digital documentation for all assigned branches.

Create and maintain finance codes, sales records, and operational documents accurately.

Process and manage key orders, including e-commerce purchase orders (Shopee & Lazada).

Prepare, calculate, and submit monthly incentive claims, including:

• Promoter / Part-time Incentives
• Key Account Executive Incentives
• FS Central & FS KK Branch Incentives

Coordinate closely with Sales and Finance teams to ensure incentive accuracy and timely submission.

Set up and maintain price settings for assigned regions (JB, Seremban, Ipoh, Central, Prai, Alor Setar).

Prepare and update quarterly promotion profiles.

Halal Compliance & Certification

Ensure company products, raw materials, ingredients, and processes comply with Halal standards.

Handle and manage Halal certification applications, renewals, and audits.

Coordinate with Halal certification bodies, regulatory authorities, and suppliers.

Maintain and update Halal-related documentation, including supplier certificates, product dossiers, and audit records.

Experience

1–3 years’ experience in:

• Sales administration or commercial support
• Documentation and record management
• Pricing, incentives, or order processing

Experience supporting Halal compliance or certification processes is an added advantage.

Exposure to FMCG, distribution, or multi-branch operations is preferred.