Recruiting Coordinator

Bjak; Malaysia; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading financial services platform in Malaysia is looking for a detail-oriented Recruiting Coordinator to enhance their Talent Acquisition efforts. This role involves managing interview schedules globally, overseeing candidate tracking systems, and ensuring timely communication in the hiring process. Ideal candidates will have at least one year of experience in administrative roles and strong organizational skills. Join a dynamic team dedicated to transforming financial services and enjoy above-market remuneration and fast-track career growth.

Benefits

Above-market remuneration

Fast-track career growth

Collaborative team culture

High autonomy and responsibility

Qualifications

• Experience in a fast-paced Talent Acquisition or HR department.
• Exceptional organizational skills managing multiple calendars.
• Strong verbal and written communication for global interactions.

Responsibilities

• Manage and coordinate interview schedules across global time zones.
• Audit Applicant Tracking System for candidate status and feedback.
• Collect interview feedback to keep the hiring process moving.

Skills

Organizational skills

Attention to detail

Communication skills

Experience with Applicant Tracking System (ATS)

Education

1+ years in coordination or administrative role

Fresh graduates welcome

Tools

Ashby ATS

Job description

Build the Team That Builds the Future

At BJAK, we believe every great product starts with the right people.

We're looking for an exceptionally organized and detail-oriented Recruiting Coordinator to join our Global Talent Acquisition team.

In this pivotal role, you will be the backbone of our hiring process, ensuring a seamless, efficient, and positive experience for both candidates and hiring teams globally. Your precision in scheduling and process management will directly impact our speed and quality of hire.

What You’ll Do:

As a Recruiting Coordinator, your focus will be on operational excellence and supporting a high-volume, global recruitment pipeline:

• Expertly manage and coordinate complex interview schedules across multiple global time zones, ensuring efficient use of candidate and interviewer time.
• Conduct daily audits of our Applicant Tracking System to ensure every candidate is in the correct stage, data is accurate, and interview feedback is properly logged, driving system hygiene.
• Proactively collect and follow up with interviewers to ensure critical interview feedback is submitted within the same day, keeping the hiring process moving quickly.
• Draft and finalize offer letters and coordinate the collection of required offer and pre-hire documentation from successful candidates.
• Manage and maintain our digital recruiting presence by executing weekly posting and reposting strategies across various job boards and career channels.
• Serve as the primary point of contact for candidates and internal stakeholders, providing exceptional service and timely communication throughout the interview lifecycle.

Required Qualifications

We're looking for someone who can hit the ground running and manage complexity with a calm, organized approach.

• 1+ years of experience in a coordination, scheduling, or administrative role, preferably within a fast-paced Talent Acquisition or HR department.
• Exceptional organizational skills and meticulous attention to detail, capable of managing multiple complex calendars simultaneously.
• Proven experience working with an Applicant Tracking System (ATS); familiarity with Ashby is a significant plus.
• Strong verbal and written communication skills with a professional demeanor suitable for communicating with senior stakeholders and candidates globally.
• Demonstrated ability to work effectively across different time zones and juggle competing priorities in a dynamic environment.
• Fresh graduates are welcome

Why Join BJAK

• Above-market remuneration
• Fast-track career growth & exposure
• Meaningful, mission-driven work
• Collaborative and inclusive team culture
• Flat structure ideas and initiative matter more than titles
• High autonomy, real responsibility, and unlimited growth potential

About BJAK

BJAK is Southeast Asia’s largest insurance and financial services platform. Headquartered in Malaysia, we help millions of users access affordable, transparent, and simplified financial products through Bjak.com. Our proprietary technologies - from custom APIs to AI-driven engines - are designed to simplify previously complex or inaccessible services, from insurance to investments.

We operate across Malaysia, China, Thailand, Indonesia, Taiwan, Japan, and Singapore, and are building next-generation AI systems to transform how people experience financial services in ASEAN.

If you're looking for a company where you can grow fast, think big, and make meaningful impact - join us.

💬 Let’s build the team that builds the future. Apply now!