Quantity Surveyor

Mydin; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail firm located in Subang Jaya is looking for a detail-oriented Cost Controller. You will assist in managing budgets, coordinating contractors and consultants, and preparing tender documents. The ideal candidate should have strong skills in cost estimation, knowledge of procurement procedures, and excellent analytical and negotiation abilities. This role requires attention to detail and the capacity to work under deadlines. Join us in optimizing our project expenditures and ensuring compliance.

Responsibilities

• Assist in preparing and controlling the annual Capital Expenditure budget.
• Manage master data of consultants and tenderers for accuracy and compliance.
• Coordinate appointment of consultants and contractors effectively.
• Prepare cost estimates and tender documents for projects.
• Administer contracts and ensure alignment with design goals.
• Verify claims and payment certifications from contractors.
• Monitor project expenditures against the budget and report variances.
• Maintain organized contract documentation for audits.

Skills

Cost estimation methods

Construction and fit‑out materials

Tendering processes

Contract law

Analytical skills

Negotiation skills

Coordination skills

Reporting skills

Communication skills

Attention to detail

Job description

Responsibilities

1. Budget Control:
   • Assist in the preparation, monitoring, and control of the department’s annual Capital Expenditure (CAPEX) budget.
2. Master Data Management:
   • Manage and update the master data of consultants and tenderers to ensure accuracy, completeness, and compliance.
   • Maintain and update the Design Standards Masterdata to align with Mydin’s design guidelines and specifications.
3. Consultant & Contractor Coordination:
   • Coordinate and facilitate the appointment of consultants, including drafting appointment letters, defining scope of services, negotiating fees, and securing internal approvals.
   • Coordinate preparation of contractor appointment letters and liaise with the Procurement Department for Purchase Order (PO) issuance in accordance with procurement procedures.
4. Cost Estimation & Tendering:
   • Prepare preliminary cost estimates and Bills of Quantities (BQs) using SMM2 or MYCESMM for internal revamp and fit‑out projects.
   • Prepare and issue tender documents, including pricing schedules, specifications, and contract conditions.
   • Liaise with vendors and consultants during the tender process; evaluate quotations and recommend awards.
5. Contract Administration:
   • Coordinate with external QS consultants and provide internal input on cost compliance and integration with fit‑out design.
   • Collaborate with architects, engineers, and internal teams to align cost planning with design and operational goals.
6. Claims & Payment Verification:
   • Review and verify contractor claim and payment certifications.
   • Review and verify consultant claim in accordance with agreed fee structures and project progress.
   • Monitor and tabulate authority‑related fees and ensure timely payment.
7. Financial Monitoring:
   • Evaluate Variation Order (VO) submissions and adjust contract sums accordingly.
   • Track project expenditures against budget and report on cost variances and risks.
   • Prepare and certify final accounts for completed works and close out contractual matters.
8. Documentation & Reporting:
   • Maintain organized cost and contract documentation using Excel or other internal systems for reporting, audit, and tracking.

Skills

• Strong Proficient in cost estimation methods and QS standards (e.g., SMM2, MYCESMM).
• Strong understanding of construction and fit‑out materials and pricing.
• Good knowledge of tendering processes, contract law, and procurement procedures.
• Excellent analytical and negotiation skills.
• Strong coordination, reporting, and communication skills.
• Attention to detail and ability to work under deadlines.