Quality Admin | Senai

Hirehub Management Sdn. Bhd.; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global automotive manufacturer in Kulai, Malaysia is looking for a Quality Admin to support its Quality Department. This role involves managing quality documentation, coordinating audits, and preparing reports to ensure compliance with industry standards. The ideal candidate will have a diploma in Quality Management or related fields, along with 1-3 years of relevant experience. Strong organizational and communication skills are essential, and proficiency in Microsoft Office is required. The contract offers a salary of up to RM5,000.

Qualifications

• Minimum 1-3 years of experience in administrative or quality-related roles in manufacturing.
• Familiarity with IATF16949 and ISO9001 standards.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to the Quality Department.
• Maintain and update QMS documents and ensure compliance.
• Assist in preparing quality reports and coordinating audits.

Skills

Document control

Organizational skills

Microsoft Office proficiency

Communication skills

Cross-functional teamwork

Education

SPM or Diploma in Quality Management, Business Administration, Manufacturing

Tools

ERP/QMS systems

Job description

Company Background

Our client is a global leader in the design and manufacturing of automotive seat motors, dedicated to enhancing vehicle comfort. To strengthen its global presence, the company is establishing a new plant in Senai, Malaysia. With continuous investment in R&D, our client delivers high-quality, efficient, and innovative products while striving for industry leadership and excellence in service.

Responsibilities

• Provide administrative support to the Quality Department, including documentation control, data entry, and report preparation.
• Maintain and update quality management system (QMS) documents, SOPs, work instructions, and forms to ensure compliance with IATF16949 / ISO9001 standards.
• Assist in preparing quality reports such as daily/weekly quality performance summaries, customer complaint tracking, defect trend analysis, and audit reports.
• Coordinate internal and external audits, including scheduling, documentation preparation, follow-up on corrective actions, and record keeping.
• Manage document distribution and ensure controlled documents are accessible to relevant departments.
• Support incoming, in-process, and outgoing quality activities by preparing checklists, inspection records, and quality forms.
• Assist in handling non-conformance reports (NCR), 8D reports, and customer complaint documentation.
• Work closely with production, engineering, and quality teams to ensure proper filing and traceability of quality-related records.
• Maintain calibration records, update equipment tracking lists, and follow up on calibration schedules with suppliers.
• Provide administrative support to quality team meetings, including meeting minutes, scheduling, and follow-up on action items.
• Support new plant setup activities related to quality documentation, system establishment, and audit readiness.

Job Requirements Quality Admin

• SPM or Diploma in Quality Management, Business Administration, Manufacturing, or related fields.
• Minimum 1-3 years of administrative or quality-related experience in manufacturing (automotive industry is an advantage).
• Familiar with QMS standards such as IATF16949, ISO9001, and basic audit requirements.
• Strong competency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP/QMS systems is an added advantage.
• Good document control and organizational skills with high attention to detail.
• Strong communication skills and ability to work closely with cross-functional teams (Quality, Production, Engineering).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proactive, responsible, and able to maintain confidentiality of quality-related information.
• Willing to work in a newly established plant environment and support setup activities.

Salary up to RM5k