Purchasing Officer

The Kuala Lumpur Journal Hotel; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent hotel in Kuala Lumpur is searching for a Purchasing Officer to manage procurement processes, ensuring quality and adherence to halal standards. The role involves supplier evaluation, contract negotiation, and cross-department coordination to streamline purchasing operations. The ideal candidate has a degree in Supply Chain Management, relevant experience, and strong analytical skills. This position offers a unique opportunity to impact the hotel's supply chain while upholding high standards in procurement processes.

Qualifications

• Proven experience as a Purchasing Officer or in a similar role.
• Experience in halal purchasing or working with halal-compliant suppliers is an advantage.
• Knowledge of supply chain principles and procurement best practices.

Responsibilities

• Source and evaluate suppliers for quality and compliance with halal requirements.
• Maintain professional relationships with suppliers, including halal-certified vendors.
• Track orders and ensure timely delivery of materials and equipment.

Skills

Negotiation

Communication

Analytical skills

Attention to detail

Education

Bachelor’s degree in Supply Chain Management or Business Administration

Tools

Procurement software

MS Office

Job description

Key Responsibilities

• Procurement & Purchasing
  • Source and evaluate suppliers to ensure quality, cost-effectiveness, and compliance with halal requirements where applicable.
  • Prepare and process purchase orders in accordance with company policies.
  • Monitor stock levels and place orders as needed.
  • Conduct market research to identify pricing trends, halal-certified supplier options, and new sourcing opportunities.
• Supplier Management
  • Maintain professional relationships with existing suppliers, including halal-certified vendors.
  • Evaluate supplier performance and resolve issues related to delivery, quality, or compliance with halal standards.
  • Negotiate contracts, terms, and pricing to secure the best value.
• Inventory & Documentation
  • Track orders and ensure timely delivery of materials and equipment.
  • Maintain accurate purchasing records, supplier documentation, halal certifications, and price lists.
  • To ensure proper handling and storage of halal materials.
• Budgeting & Compliance
  • Assist in developing procurement budgets and cost-saving strategies.
  • Ensure all purchases comply with company policies, industry standards, and halal certification requirements when relevant.
  • Identify and report potential risks within the supply chain, including halal compliance issues.
• Cross-Department Coordination
  • Work closely with finance to verify invoices and resolve discrepancies.
  • Coordinate with operations and other departments to understand purchasing needs, including halal-specific requirements.
  • Support continuous improvement initiatives across procurement systems and halal compliance processes.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field (preferred).
• Proven experience as a Purchasing Officer or in a similar role.
• Experience in halal purchasing, halal certification processes, or working with halal-compliant suppliers is an advantage.
• Strong negotiation, communication, and analytical skills.
• Knowledge of supply chain principles and procurement best practices.
• Proficiency in procurement software and MS Office.
• High attention to detail and ability to manage multiple priorities.