Purchasing Executive

Gard Inc; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading provider of ventilation systems in Malaysia is seeking a motivated Procurement Executive to oversee procurement activities. The role includes sourcing essential materials, managing supplier relationships, and ensuring compliance with regulations. Candidates should have 2-3 years of relevant experience and proficiency in procurement software. This full-time position offers a chance to contribute significantly to the organization's success and growth.

Qualifications

• 2-3 years of experience in procurement or purchasing role.
• Proficient in using procurement software and tools.
• Excellent negotiation and communication skills.

Responsibilities

• Execute end-to-end procurement activities.
• Liaise with freight forwarders for shipment delivery.
• Prepare and maintain accurate purchase reports.

Skills

Negotiation skills

Analytical skills

Communication skills

Attention to detail

Tools

Procurement software

Job description

Gard Inc Sdn Bhd. is seeking a highly motivated Procurement Executive to join our team in Sungai Long, Selangor. As a Procurement Executive, you will play a crucial role in supporting our business operations by managing the procurement of essential materials, supplies, and services. This full‑time position presents an opportunity to contribute directly to the success and growth of our organization.

What you'll be doing

• Sourcing & Procurement Management

  Execute end‑to‑end procurement activities, including sourcing, supplier evaluation, negotiation, and purchase order processing.

  Continuously identify and evaluate new suppliers to ensure cost efficiency and supply chain reliability.

  Coordinate and monitor the quotation process from suppliers to ensure timely submission and competitive pricing.

  Build and maintain strong working relationships with local and overseas suppliers, vendors, freight forwarders, and internal support teams.

• Shipment & Logistics Coordination

  Liaise with freight forwarders and courier companies to ensure timely delivery of shipments to warehouses or direct destinations.

  Track order status regularly and follow up with suppliers to ensure on‑time delivery.

• Inspection & Compliance Management

  Arrange and coordinate SIRIM inspections (or relevant compliance certifications) as required for regulated products.

  Manage pre‑shipment inspections to ensure quality and compliance with company standards and specifications.

  Coordinate with suppliers for the preparation and submission of required CB reports (or other product compliance documentation).

• Project & Operations Support

  Coordinate boomlift or skylift bookings and arrangements when required for installation or project activities.

• Reporting & Documentation

  Prepare and maintain accurate purchase reports, including procurement status, cost analysis, and supplier performance summaries.

  Ensure proper documentation of purchase orders, invoices, shipping records, and compliance documents.

What we're looking for

• Minimum 2‑3 years of experience in a procurement or purchasing role
• Proficient in using procurement software and tools to manage supplier relationships, orders, and inventory
• Excellent negotiation and communication skills, with the ability to interact effectively with suppliers and internal stakeholders
• Strong analytical and problem‑solving skills, with a keen eye for detail and a focus on cost optimisation
• Familiarity with procurement best practices, supply chain management, and relevant industry regulations
• Proactive, adaptable, and able to work independently as well as part of a team

About us

Gard Inc. is a reputable leader in advanced HVLS fans and a specialist in innovative air ventilation systems, smart hand dryers and other electrical consumer products for industrial and commercial usage. With a strong focus on customer satisfaction and a commitment to excellence, we have established ourselves as a trusted partner for our clients. Our talented team of professionals is dedicated to driving growth and delivering exceptional results, and we are always looking for passionate individuals to join our organisation.

If you are excited about the prospect of taking on this role and contributing to the success of Gard Inc Sdn Bhd., we encourage you to apply now.

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