Purchasing Assistant

Great Utopian Sdn. Bhd.; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A procurement firm in Kulai, Malaysia is looking for a dedicated individual to assist in the procurement process. Responsibilities include generating purchase orders, maintaining accurate records, and coordinating with suppliers. The ideal candidate should have strong communication skills in English, Bahasa Malaysia, and Mandarin, as well as experience with Microsoft Office Suite. Benefits include EPF, SOCSO, annual and medical leaves, and health insurance.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Qualifications

• Strong communication skills in English, Bahasa Malaysia, and Mandarin.
• Experience with Microsoft Office Suite for data entry and reporting.
• Knowledge of inventory management principles.

Responsibilities

• Assist in the procurement process, including generating purchase orders and tracking order statuses.
• Maintain accurate records of purchases and supplier information.
• Communicate with suppliers to resolve discrepancies in orders.

Skills

Procurement process

Communication in English, Bahasa Malaysia, Mandarin

Microsoft Office Suite (Excel, Word, Outlook)

Inventory management

Job description

Assist in the procurement process, including generating purchase orders and tracking order statuses.

Maintain accurate and up-to-date records of purchases, pricing, and other relevant data in the company's systems.

Coordinate with suppliers to ensure timely delivery of goods and resolve any discrepancies in orders or deliveries.

Support inventory management activities, including monitoring stock levels and assisting with stocktaking exercises.

Communicate effectively with internal departments, such as sales and operations, to understand their purchasing needs and provide updates on order progress.

Utilize Microsoft Office Suite (Excel, Word, Outlook) for data entry, report generation, and communication purposes.

Process purchase requisitions and convert them into purchase orders accurately and efficiently.

Contribute to maintaining strong relationships with suppliers through clear and professional communication in English, Bahasa Malaysia, and Mandarin.

Support the purchasing team in identifying potential cost savings and process improvements.

Ensure all purchasing activities adhere to company policies and procedures.

Requirements

• Assist in the procurement process, including generating purchase orders and tracking order statuses.
• Maintain accurate and up-to-date records of purchases, pricing, and other relevant data in the company's systems.
• Coordinate with suppliers to ensure timely delivery of goods and resolve any discrepancies in orders or deliveries.
• Support inventory management activities, including monitoring stock levels and assisting with stocktaking exercises.
• Communicate effectively with internal departments, such as sales and operations, to understand their purchasing needs and provide updates on order progress.
• Utilize Microsoft Office Suite (Excel, Word, Outlook) for data entry, report generation, and communication purposes.
• Process purchase requisitions and convert them into purchase orders accurately and efficiently.
• Contribute to maintaining strong relationships with suppliers through clear and professional communication in English, Bahasa Malaysia, and Mandarin.
• Support the purchasing team in identifying potential cost savings and process improvements.
• Ensure all purchasing activities adhere to company policies and procedures.

Responsibilities

• Assist in the procurement process by generating purchase orders, tracking order statuses, and ensuring timely delivery of goods.
• Maintain accurate and up-to-date records of purchases, pricing, and supplier information in the company's database.
• Communicate effectively with suppliers to resolve any discrepancies in orders, deliveries, or invoices, ensuring smooth transactions.
• Support inventory management activities by monitoring stock levels, assisting with stocktakes, and identifying potential shortages or overstock situations.
• Prepare and analyze purchasing reports, providing insights on spending trends, supplier performance, and potential cost-saving opportunities.
• Handle data entry tasks related to purchasing activities, ensuring accuracy and efficiency in processing information.
• Collaborate with internal departments to understand their purchasing needs and provide support in sourcing appropriate materials and supplies.
• Support the purchasing manager in negotiating with suppliers to obtain the best possible prices and terms of purchase.
• Assist in the evaluation of potential suppliers, considering factors such as price, quality, and delivery reliability.
• Ensure compliance with company purchasing policies and procedures, as well as relevant regulatory requirements.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance

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