Proposal Specialist Kuala Lumpur, Malaysia Proposal Specialist

Sitecore; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Kuala Lumpur is seeking a Proposal Specialist to enhance the sales process by creating high-quality RFP responses. The ideal candidate will be skilled in writing and editing, able to manage time efficiently, and proficient with AI tools. This role offers the opportunity to work in a dynamic environment with a global team committed to innovation.

Qualifications

• Excellent writing, editing, proofreading, and verbal communication skills are essential.
• Strong time management and organisational abilities are required.
• Strategic thinking is necessary to align proposals with client needs.
• A continuous learning mindset and ability to embrace new technologies are important.

Responsibilities

• Support sales by providing timely, high-quality responses to RFPs, RFIs, and DDQs.
• Collaborate to define schedules and align solutions with business scope.
• Collect accurate content for proposals from Subject Matter Experts.
• Edit and review proposals to ensure clarity and coherence.
• Use proposal automation tools for response generation and content management.
• Provide input for RFP template responses with key themes and value propositions.

Skills

Excellent writing

Editing

Proofreading

Verbal communication

Time management

Organisational skills

Strategic thinking

Continuous learning mindset

Proficiency in AI tools

Tools

Loopio

RFPIO

Microsoft Copilot

ChatGPT

Job description

Description

Proposal Specialist

About Us

At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalised digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.

As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalised but predictive and dynamic.

Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. We believe that every experience matters, and that belief starts with how we work together. Our values—empathy, accountability, clarity, and growth—guide how we lead, innovate, and connect. They are the behaviors that bring our mission and vision to life, every day, in every interaction.

As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences. Learn more at Sitecore.com

About the Role / The Opportunity

The Proposal Writer, also known as a “Proposal Specialist”, “Proposal Editor”, or “RFP Engineer”, plays a pivotal role in the sales process. The candidate is expected to deliver a high-quality technical response by understanding client requirements, collaborating with stakeholders, and staying current on Sitecore products and Loopio RFP tool.

What You Will Do

• Working alongside Solution Engineers and Account Executives globally, you will support the sales process by providing timely, high-quality responses to RFPs, RFIs, DDQs, and similar documents.
• Collaborate with your Manager to define response schedules, align proposed solutions with business scope, estimate effort, and prioritize tasks
• Coordinate with Subject Matter Experts (SMEs) across departments (e.g., Product, Services, Security, Legal) to collect accurate and updated content for proposal responses.
• Edit and review proposal materials to ensure responses are clear, deliver technical understanding and outline Sitecore value proposition; text is well-written, concise, clear, and coherent; and documentation is well presented and follows tender format requirements and conventions.
• Use proposal automation tools (e.g., Loopio, RFPIO) to upload requirements, generate responses, map content, and maintain a clean and updated content library.
• Collaborate and provide input for RFP template responses with our Winning Themes, Value Proposition, and why Sitecore solutions are compelling to the client.

What You Need to Succeed

• Excellent writing, editing, proofreading and verbal communication skills.
• Excellent time management and organisational skills.
• Strategic thinking to align proposals with client needs
• Continuous learning mindset and willingness to embrace new technologies.
• Proficiency in leveraging AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance content development, streamline workflows, and support knowledge management.
• Experience implementing automation or technology-driven solutions to increase proposal process efficiency.

Additional Skills That Could Set You Apart

• Background in software QA, software support service role, technical marketing, business analyst, or technical writing is advantageous.
• Knowledge of content management systems, digital asset management, digital marketing platform, customer data platform, commerce systems is beneficial.

This is an excellent opportunity for an energetic and outgoing individual with passion for technology, enjoy working in a dynamic, fast-growing, high-tech organization.

At Sitecore we encourage self-thinking and liberty to work as an individual. You will be part of a global success and enter an entrepreneurial organization with extremely high growth rates, and highly motivated employees. You will be working in an international environment, together with other skilled professionals, that knows how to think big and win deals.

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.