Property Admin

Sepadu; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management firm is seeking a Property Administrator to provide administrative support in managing property operations. The role involves tenant coordination, vendor communication, and maintaining property records. Ideal candidates have a diploma or degree in relevant fields, strong organizational and multitasking skills, and experience in administrative roles. Proficiency in Microsoft Office and good communication skills in English and Bahasa Malaysia are required. This full-time position is based in Kuala Lumpur.

Qualifications

• Proven experience in administrative roles within property or facilities management.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Ability to work independently and collaboratively.

Responsibilities

• Assist in preparation and maintenance of property records.
• Coordinate with tenants on tenancy matters and complaints.
• Liaise with vendors for property maintenance and repairs.
• Monitor service contracts and tenancy agreements.
• Prepare purchase requisitions and payment claims.
• Support scheduling of inspections and maintenance tasks.
• Maintain filing systems for property documentation.
• Assist in budget tracking and reporting.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Education

Diploma or Degree in Property Management, Real Estate, or Business Administration

Job description

Job Title: Property Admin

Report To: Property Supervisor

Department: Property Management

Location: Kuala Lumpur

Job Type: Full Time

Employment Status: Contract

Job Summary

The Property Administrator is responsible for providing administrative support in the day-to-day operations of property and facilities management. This role ensures the smooth functioning of property-related processes including tenant coordination, vendor communication, documentation, and general office administration.

Key Responsibilities

• Assist in the preparation and maintenance of property records, reports, and documentation
• Coordinate with tenants on tenancy matters, complaints, and maintenance requests.
• Liaise with vendors and contractors for property maintenance, repairs, and services.
• Monitor and update service contracts, tenancy agreements, and other property-related documents.
• Prepare purchase requisitions, service orders, and payment claims for property-related expenses.
• Support the Property Manager in scheduling inspections, maintenance, and other operational tasks.
• Maintain proper filing systems (digital and physical) for all property-related correspondence and documentation.
• Assist in budget tracking, cost monitoring, and reporting as required.
• Ensure compliance with building regulations, safety, and environmental standards.
• Perform general administrative duties including answering calls, managing emails, and attending meetings when required.

Requirements

• Diploma or Degree in Property Management, Real Estate, Business Administration, or a related field.
• Proven experience in administrative roles, preferably in property or facilities management.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently and collaboratively in a team environment.

Additional Skills (Preferred)

• Familiarity with property management systems or software.
• Basic understanding of tenancy laws and building maintenance.
• Customer service-oriented with a professional demeanor.

Inquiries

Whatsapp to https://wa.me/60197072330

Apply online here

https://www.careers-page.com/sepadu

Disclaimer

This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned