Project Planning Coordinator

Critical M&E Engineering; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

An engineering firm in Penang is looking for a candidate to assist in the tender process. Responsibilities include preparing presentation materials, attending briefings, and coordinating between teams. Ideal candidates will have a degree in engineering or related fields along with relevant experience in project coordination and M&E projects. Strong multitasking and communication skills are essential. This role may involve outstation travel.

Qualifications

• Relevant experience in project planning, project coordination, QS support, or construction-related roles is preferred.
• Experience in M&E, industrial, or construction projects will be an added advantage.
• Outstation travel is required, depending on project and site requirements.

Responsibilities

• Assist the Tender QS in preparing presentation materials for tender submissions.
• Attend tender briefings and interviews as required.
• Prepare monthly progress claims for certification.

Skills

Multitasking ability

Coordination skills

Communication skills

Detail-oriented

Organizational skills

Proficient in Microsoft Office

Education

Diploma or bachelor’s degree in engineering, Construction Management, Quantity Surveying, or equivalent

Tools

Microsoft Project

Primavera

Job description

Responsibilities

• Assist the Tender QS in preparing presentation materials for tender submissions, including:
  • Project Execution Plan
  • Master Schedule
  • Manpower Loading
  • Project Organisation Chart
• Attend tender briefings and tender interviews together with the Tender QS, when required.
• Attend site visits with the Tender QS for project tender assessments or machine hook‑up / tool installation jobs, where necessary.
• Support clarification and coordination activities during the tender stage to ensure planning readiness.
• Take over and review tender documents from the Tender QS upon project award.
• Study and understand the project scope of works, contractual requirements, and execution strategy.
• Rationalise Bill of Quantities (BoQ) and Schedule of Rates (SOR) and submit to Main Contractor for review and comments.
• Prepare and submit monthly progress claims to Main Contractor and/or Consultants for certification and approval.
• Prepare Certification of Payment (COP) documentation for subcontractors.
• Prepare costing and quotations for tool installation works.
• Support coordination between site teams, QS, and management to ensure alignment on progress, cost, and planning matters.

Qualifications

• Diploma or bachelor’s degree in engineering, Construction Management, Quantity Surveying, or equivalent.
• Relevant experience in project planning, project coordination, QS support, or construction‑related roles is preferred.
• Experience in M&E, industrial, or construction projects will be an added advantage.
• Outstation travel is required, depending on project and site requirements.
• Basic understanding of construction or M&E project workflows.
• Ability to read and understand tender documents, BoQ, SOR, and project schedules.
• Familiarity with progress claims, variation costing, and coordination documentation.
• Proficient in Microsoft Office (Excel, PowerPoint, Word). Knowledge of planning software (e.g. MS Project or Primavera) is an added advantage.
• Strong multitasking ability and ability to manage multiple workstreams concurrently.
• Good coordination and communication skills with internal and external stakeholders.
• Detail‑oriented with good documentation and organisational skills.
• Able to work independently with guidance from senior team members.