Project Planner

Agensi Pekerjaan Gabriel Hunters Sdn Bhd; Kuala Lumpur; On-site; MYR 75,000 - 90,000; Full time

Job summary

A leading recruitment agency is seeking a mid–senior Project Planner for a hospital project in Kuala Lumpur. The ideal candidate will own the full planning lifecycle, coordinate multiple stakeholders, and manage critical path schedules. Candidates should have 5-12 years of experience in building projects, particularly in healthcare, and proficiency in Primavera P6. Strong problem-solving, communication, and accountability are essential. The role is based on-site in Melaka with connection to HQ in KL.

Qualifications

• 5–12 years of experience as a Project Planner or Planning Engineer in building projects.
• Proven experience specifically in hospital or healthcare projects.
• Strong command of schedule logic, critical path method, and progress measurement.

Responsibilities

• Own the master baseline programme and maintain updated 'live' programmes.
• Produce clear planning outputs: S-curves, critical path reports, variance analysis.
• Coordinate with project stakeholders, ensuring alignment and accountability.

Skills

Communication

Problem-solving

Conflict resolution

Action-oriented

Accountability under pressure

Tools

Primavera P6

MS Project

Job description

Job Title:

Project Planner (Mid–Senior) – Hospital Project (End-to-End)

Employment Type:

Full-time | Project-centric model (dedicated to one major project)

Industry:

Construction / Hospital Construction (Building works + MEP + specialist systems)

Role Summary

Our client is hiring a mid–senior Project Planner to own the full planning lifecycle of a hospital project—from early programme development through execution, commissioning, handover, and close-out. This role is for a planner who is grounded, practical, and field-connected: someone who can translate schedules into real site actions, resolve clashes early, and drive predictable outcomes.

You will work within a project-centric model, embedded with the project team and accountable for the integrated master programme, progress governance, critical path control, and recovery planning.

• Develop and maintain the Integrated Master Programme (IMP) covering design, procurement, construction, testing/commissioning, statutory approvals, handover, defects, and close-out.
• Build a robust WBS (Work Breakdown Structure) and planning logic aligned to construction sequencing and hospital-specific constraints (phasing, live services, specialist rooms).
• Establish baseline schedule, planning calendar, coding structure, and progress rules (weightage, physical % complete, EV principles if used).
• Identify programme risks/opportunities and create a time risk register with mitigation actions.

B. Execution Planning (Construction Phase)

• Produce and manage lookahead schedules (e.g., 2-week / 4-week / 8-week) linked to constraints and permits.
• Drive constraint management: ensure design releases, materials approvals, long-lead items, shop drawings, method statements, permits, access, manpower, equipment are ready before work is scheduled.
• Maintain the critical path, analyze float erosion, and keep the team focused on activities that actually move the needle.
• Coordinate sequencing across C&S, architectural, MEP, medical gas, ELV/ICT, fire systems, lifts, HVAC, and specialist hospital packages.

C. Progress Measurement & Controls

• Establish measurable progress methods: quantity-based progress, earned value (if adopted), and disciplined reporting.
• Run weekly/monthly programme updates:
• progress capture from site + subcontractors
• variance analysis (planned vs actual)
• early warnings and recovery proposals
• Produce clear planning outputs: S-curves, critical path reports, delay analysis snapshots, and resource histograms (as required).

D. Change, Claims Support & Delay Analysis

• Track change events impacting time (VOs, late design, access restrictions, rework).
• Support EOT (Extension of Time) and claims with contemporaneous schedule records, logic-based impacts, and clear narratives.
• Lead recovery planning: resequencing, acceleration, additional shifts, alternative methods—ensuring proposals are buildable and executable, not just pretty charts.
• Build commissioning and handover programmes aligned to hospital requirements: integrated testing, systems interfacing, authority inspections, certifications, and clinical readiness milestones.
• Plan and track room-by-room / zone-by-zone readiness, documentation deliverables, and handover packs.

The kind of planner we want (non-negotiable behaviours)

We prefer planners with a track record showing they are:

• Down-to-earth: communicates plainly, practical, not political; earns trust on site.
• Problem-solver: identifies blockers early; proposes solutions with clear trade-offs.
• Conflict resolver: can align main contractor, consultants, and subcontractors; handles disagreements without ego.
• Action-oriented: turns schedules into site execution plans; follows through until work is actually done.
• Accountable and calm under pressure: prioritises critical path work and prevents chaos from spreading.

“Technical knowledge + real-world actions”

• You don’t just update Primavera/MS Project—you drive commitments, confirm constraints, and verify readiness.
• You can walk the site, validate progress, challenge unrealistic promises, and keep the programme honest.
• You understand interfaces: design/procurement/site/commissioning—not in theory, but in daily coordination.

Core Responsibilities

• Own the master baseline programme and maintain updated “live” programmes.
• Lead planning meetings (weekly progress, lookahead, constraints, recovery).
• Coordinate with Project Director/PM, Construction Managers, QS/Contracts, Design, Procurement, and Package Managers.
• Maintain planning dashboards and reporting packs for management and client updates.
• Identify schedule risks and mitigation actions; track time-related KPIs.
• Support delay/EOT documentation where required, with proper records and logic.
• Integrated Master Programme (baseline + monthly updates)
• 2/4/8-week lookaheads with constraints log
• Critical path & float reports, milestone tracking
• Progress measurement system (weightage/quantity-based) + S-curve
• Recovery plans (logic + acceleration options + realistic assumptions)
• Commissioning & handover programme (incl. authority inspections, documentation readiness)

Tools & Systems

• Primavera P6 (preferred) or MS Project (acceptable with strong competency)
• Familiarity with planning standards, scheduling logic, and disciplined change tracking

Required Qualifications & Experience

• 5–12 years’ experience as a Project Planner / Planning Engineer (mid–senior range)
• Proven experience planning building projects, ideally hospital/healthcare or similarly complex projects
• Strong command of schedule logic, critical path method, and progress measurement
• Demonstrated experience managing multiple subcontractors and package interfaces
• Strong communication: can push for clarity, commitments, and corrective actions without escalating conflict unnecessarily
• Willingness to be based at Melaka site office (with coordination touchpoints to HQ at Publika, KL)

Preferred / Added Advantages

• Direct hospital project experience (phasing, specialist rooms, commissioning complexity)
• Exposure to claims/EOT support and delay analysis methods
• Experience with commissioning planning and authority inspection timelines
• Strong field knowledge of MEP sequencing and testing dependencies
• Candidates who are able to start immediately
• Exposure to local authorities

Reporting Line & Working Model

• Reports to: Project Director / Project Manager (Project-based)
• Works closely with: Construction team, design/procurement, QS/contracts, package managers, consultants, key subcontractors
• Project-centric model: you are embedded, not a remote scheduler.

How to Apply

Submit:

• Updated CV to [e-mail]
• A short portfolio list (1–3 projects) showing: project value, duration, your planning scope, planning tool used, and one example of recovery/delay resolution you led.