Project Engineer

Avant Garde Solutions (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading solutions provider in Kuala Lumpur is hiring for a full-time position in project coordination. The role involves maintaining documentation, assisting in project planning, and ensuring effective communication among stakeholders. Candidates should have a degree in a related field and 1–3 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential for success in this position.

Qualifications

• 1–3 years of experience in project coordination or administrative support role.
• Ability to work independently and in a team under tight deadlines.
• Basic understanding of project lifecycle and documentation.

Responsibilities

• Maintain comprehensive documentation including records, files, and project databases.
• Assist in detailed project planning and scheduling.
• Organize and manage project meetings, preparing agendas and documenting proceedings.
• Monitor project task completion and track milestones.
• Compile and distribute regular project status reports to stakeholders.
• Support the allocation and optimization of project resources.
• Assist in risk assessment and monitor risk management plans.
• Help enforce quality control processes for project outputs.
• Participate in problem resolution for project challenges.
• Assist in managing communications with clients and external parties.
• Onboard new team members and provide necessary training.
• Provide administrative support as needed.

Skills

Strong organizational and time-management skills

Proficiency in Microsoft Office

Good communication skills in Malay and English

Attention to detail and problem-solving skills

Education

Diploma/Degree in Business Administration, Project Management, Engineering, or related field

Tools

Microsoft Office

Microsoft Planner

Job description

Avant Garde Solutions (M) Sdn Bhd – Kuala Lumpur, Kuala Lumpur

Saturday is alternate, depends on work planning

Full Time/Permanent

REQUIREMENTS

• Diploma/Degree in Business Administration, Project Management, Engineering, or related field
• 1–3 years of experience in a project coordination or administrative support role
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools (Microsoft Planner)
• Good written and verbal communication skills in Malay and English
• Ability to work independently and in a team under tight deadlines
• Attention to detail and problem-solving skills
• Basic understanding of project lifecycle and documentation

RESPONSIBILITIES

• Documentation and Record Keeping: Maintain comprehensive documentation including records, files, and project databases to ensure accessibility and accuracy.
• Scheduling and Planning: Assist in detailed project planning and scheduling, including the coordination of timelines and resources to ensure alignment with project goals.
• Meeting Coordination: Organize and manage project meetings, prepare agendas, handle logistics, and document proceedings to ensure effective communication.
• Task Tracking: Monitor project task completion, track milestones, and communicate status updates to ensure project deliverables are on schedule.
• Reporting: Compile and distribute regular project status reports to stakeholders to provide updates on progress, risks, and variances.
• Resource Allocation: Support the allocation and optimization of resources such as personnel, equipment, and materials, ensuring efficient use throughout the project.
• Risk Management: Assist in risk assessment, contribute to the development of mitigation strategies, and monitor risk management plans.
• Quality Assurance: Help enforce quality control processes to ensure that project outputs meet the required standards.
• Problem Solving: Actively participate in problem resolution, providing support to overcome project challenges.
• Stakeholder Management: Assist in managing communications and relationships with clients and other external parties.
• Briefing and Onboarding: Onboard new team members, ensuring they have the necessary information and training to perform their roles effectively.
• Administrative Support: Provide administrative support including handling correspondence, managing calendars, and organizing travel as needed.
• Attending any ad-hoc task requested by management from time to time.