Project Coordinator

ECTRONS Sdn Bhd; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology firm in Malaysia is seeking a Project Coordinator to support planning, documentation, and administrative tasks across projects. Candidates should have a Diploma or Bachelor's degree in Engineering or related fields. Ideal applicants will possess strong organizational skills, be proactive in learning, and work well under minimal supervision. Proficiency in tools like Excel and basic ISO understanding are highly valued.

Qualifications

• 0–3 years of experience in project coordination, PMO, or similar roles.
• Comfortable working with spreadsheets, documents, and trackers.
• Very familiar with tools such as Excel, Word, PowerPoint, Outlook.

Responsibilities

• Assist in planning, tracking, and coordinating multiple projects.
• Support project scheduling, task follow-ups, and milestone tracking.
• Prepare meeting agendas, minutes, action items, and follow-ups.

Skills

Good organisational and documentation skills

Good communication skills (written and verbal)

Proactive, willing to learn

Education

Diploma / Bachelor’s degree in Engineering, Project Management, Business, or related field

Tools

Excel

Word

PowerPoint

Outlook

Job description

Key Responsibilities

Project Coordination & Support

• Assist in planning, tracking, and coordinating multiple projects
• Support project scheduling, task follow-ups, and milestone tracking
• Prepare meeting agendas, minutes, action items, and follow-ups
• Coordinate with internal teams, vendors, and external stakeholders
• Maintain project documentation and status reports

Documentation & ISO Support

• Assist in preparing and maintaining project documents, SOPs, and records
• Support ISO-related documentation (e.g. ISO 9001, ISO 56001, audits, records)
• Ensure documents are properly controlled, updated, and archived
• Support internal audits, corrective actions, and compliance tracking
• Help ensure projects follow defined processes and documentation standards

General & Admin Support

• Support procurement documentation and tracking (POs, invoices, records)
• Assist with reporting for management and external parties when required
• Any other tasks related to project and process support as assigned

Requirements

• Diploma / Bachelor’s degree in Engineering, Project Management, Business, or related field
• 0–3 years of experience in project coordination, PMO, or similar roles
• Good organisational and documentation skills
• Comfortable working with spreadsheets, documents, and trackers
• Very familiar with tools such as Excel, Word, PowerPoint, Outlook (experience with Jira, Gitlab, Confluence, or similar tools is a plus)
• Basic understanding of ISO standards is an advantage (internal training will be provided)
• Good communication skills (written and verbal)
• Proactive, willing to learn, and able to work with minimal supervision